Senior Procurement Specialist

Summary

The Wikimedia Foundation is looking for a Senior Procurement Specialist to support procurement operations, strategic sourcing, vendor management, and contract drafting needs across our global organization. This role will serve as a key partner to departments throughout the Foundation, supporting source to pay activities (i.e.: procurement activities from vendor sourcing, new vendor onboarding contracting, purchase order management, resolving PO-related invoice holds, and ongoing vendor support).

The Senior Procurement Specialist will have a broad scope, balancing day-to-day procurement operations with opportunities to support competitive sourcing, contract negotiations, vendor spend optimization, and improvements to procurement processes and systems. This role will help strengthen a responsive, scalable, and effective procurement function while delivering strong service and value to the organization.
Core Responsibilities

- Manage procurement activities throughout the procure-to-pay and source-to-pay lifecycle, including contract and statement of work review, vendor onboarding, purchase orders, and related procurement activities.

- Partner with departments to understand and define purchasing needs,providingguidance throughout the procurement process.

- Support and lead competitive sourcing activities, including development and execution of RFPs, RFQs, and RFIs and evaluation of vendor proposals.

- Support and draft contracts, providing negotiation of contractual terms, pricing, payment terms, scopes of work, and other business terms in partnership with Legal and business stakeholders.

- Identify opportunities to improve vendor pricing, commercial terms, and overall value through competitive sourcing, negotiation, and spend analysis.

- Create and manage purchase requisitions/purchase orders and partner with business owners to monitor and resolve open purchase order commitments.

- Manage procurement inquiries and provide timely, responsive support to internal stakeholders and vendors.

- Monitor procurement workflows and service levels, proactively identifying and resolving bottlenecks and escalations.

- Partner with Accounts Payable, business owners, and vendors to research and resolve purchase order related invoice holds.

- Support vendor management initiatives, including supplier performance, vendor spend optimization, supplier diversity, and AI technology enhancement opportunities.

- Maintain procurement data, documentation, catalogs, and other information needed to support efficient procurement operations and strong internal controls.

- Support improvements to procurement processes, systems, workflows, documentation, and automation.

- Collaborate across Finance & Administration, Legal, and other departments to support Month-end needs, Foundation-wide initiatives and evolving procurement needs.

- Complete “ad-hoc” and adjacent procurement projects as assigned

Basic Qualifications

- Bachelor’s degree in Business, Finance, Supply Chain Management, or a related field, or equivalent relevant experience.

- Minimum of 5+ years of progressive procurement, sourcing, and contract drafting experience (i.e.: SOWs - Statement of Works, MSAs - Main Service Agreements, etc.) .

- Experience managing procurement activities across the procure-to-pay and/or source-to-pay lifecycle.

- Experience supporting or leading competitive sourcing activities, including RFPs, RFQs, or vendor evaluations.

- Experience negotiating vendor pricing and commercial terms.

- Strong analytical, problem-solving, communication, and cross-functional collaboration skills.

- Experience working with procurement business platforms, ERPsystems; experience with Coupa, and Sage Intacct a plus (similar platforms experience will be considered)

Qualities that are important to us

- Service-oriented and responsive, with a strong commitment to supporting internal stakeholders.

- Proactive problem solver who is comfortable identifyin