Senior Administrator, Finance and Invoicing - Market Mapping

This is a position within Haldren and not with one of its clients.

This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.

Key Responsibilities

- Support reporting packs and dashboard inputs for operational oversight

- Own end-to-end administrative workflows for searches, including document control and scheduling

- Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning

- Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams

- Standardise templates and operating procedures to reduce rework and improve consistency

- Monitor service levels and flag risks early (turnaround times, response SLAs, quality checks)

Requirements

- 5+ years in senior administration, operations support, or coordination roles

- Experience maintaining CRM or ATS data with strong discipline for data quality

- Comfort supporting invoicing, vendor coordination, or basic finance admin workflows

- Strong written and verbal communication skills in a professional services environment

- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations

- Comfort working with confidential information and applying sound judgement

- Ability to work effectively in a remote environment with disciplined time management

Benefits

- Salary range: 340,000 - 480,000

- Remote work arrangement (South Africa)

- Opportunities for professional growth

- Flat management structure with direct access to decision-makers.

- Open communication environment.

- Full medical coverage.

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
​

Originally posted on Himalayas