Senior Administrative Assistant – Executive Support
About Blueprint
Blueprint is a technology solutions firm headquartered in Bellevue, Washington, with teams across the United States. We help organizations turn complex challenges into meaningful outcomes by connecting strategy and execution across AI, cloud, data, product development, and emerging technology.
Our culture is built by people who care deeply about doing exceptional work. We set high standards, take ownership, and continually challenge ourselves and one another to be better. We work hard, support each other, and take genuine pride in what we deliver for our clients, partners, and teams.
At Blueprint , you’ll work alongside talented people with different experiences, expertise, and perspectives. You’ll have opportunities to take on meaningful challenges, expand your skills, and see the impact of what you build.
Bring your perspective. Raise the standard. Build what matters.
In This Role
You will provide proactive administrative and operational support to leaders within a global technology organization focused on commercial partner initiatives. You will manage executive calendars, meetings, travel, expenses, and stakeholder communications while helping the broader team stay organized and aligned. This role requires someone who understands business priorities, anticipates needs, and acts as a trusted partner rather than providing only transactional administrative support.
Responsibilities
- Manage complex executive calendars, competing priorities, meeting requests, and scheduling changes.
- Coordinate domestic and international travel, including itineraries, airport logistics, executive preferences, and last-minute adjustments.
- Prepare, submit, and reconcile travel expenses while ensuring accuracy and compliance.
- Organize internal meetings, leadership discussions, team engagements, and local partner activities.
- Prepare agendas, reports, presentations, memos, correspondence, and other business documents.
- Support communication and coordination across leaders, internal teams, external partners, and extended stakeholder groups.
- Review incoming communications and materials, determine their significance, and coordinate appropriate follow-up or distribution.
- Anticipate administrative and operational needs, identify potential conflicts, and proactively drive solutions.
- Track deadlines, action items, commitments, and stakeholder requests to ensure timely completion.
- Maintain organized and confidential records, reports, and corporate documents.
- Support general office operations, including supplies, invoicing, records management, and basic bookkeeping activities.
- Build strong working relationships and serve as a dependable partner to supported leaders and the broader administrative team.
- Ensure all assigned activities are completed accurately, on time, and in accordance with organizational policies.
Qualifications
- High school diploma or GED.
- 5–7 years of executive administrative, business support, or related professional experience.
- Demonstrated experience supporting executives and understanding their priorities, preferences, and business needs.
- Extensive experience coordinating complex domestic and international travel.
- Strong experience preparing, managing, and reconciling executive expense reports.
- Proven ability to manage complex calendars, meetings, scheduling conflicts, and changing priorities.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, or comparable productivity tools.
- Strong written and verbal communication skills.
- Excellent organizational, time-management, customer-service, and interpersonal skills.
- Ability to work independently, exercise sound judgment, and take initiative.
- Ability to handle confidential information with discretion.
- Ability to meet deadlines and maintain accuracy in a fast-paced, stakeholder-driven environment.
- Willingness and ability to work the required schedule consistently, as working hours ar