Senior Accountant / Operations Specialist

Position Description Overview:

The Senior Accountant/ Operations Manager supports The Ember Alliance 's financial operations by performing a broad range of nonprofit accounting, reconciliation, reporting, and compliance activities. Reporting to the Chief Financial Officer (CFO), this position helps maintain accurate financial records, supports timely month-end and year-end close processes, assists with grant and contract accounting, and provides practical accounting support to staff and program teams. The Senior Accountant/ Operations Manager plays an important role in strengthening internal controls, improving financial processes, and supporting responsible stewardship of nonprofit resources.
This position is 35-40 hours per week.

Duties & Responsibilities:

Accounting and Finance

- Process accounts payable, vendor payments, employee reimbursements, expense reports, and credit card transactions in accordance with organizational policies.

- Manage accounts receivable activities, including customer and funder invoicing, deposit records, payment application, collections follow-up, and revenue documentation.

- Complete monthly bank, credit card, balance sheet, accounts receivable, accounts payable, and other general ledger reconciliations.

- Maintain accurate accounting records in accordance with Generally Accepted Accounting Principles (GAAP), nonprofit accounting practices, and organizational procedures.

- Support month-end and year-end close processes by preparing schedules, reviewing account activity, identifying variances, and resolving discrepancies.

- Prepare and post routine journal entries, accruals, allocations, and reclassifications with appropriate supporting documentation.

- Monitor transactions for accuracy, appropriate coding, policy compliance, allowable costs, and adequate documentation.

- Support grant and contract accounting, including expense tracking, budget-to-actual review, and invoice preparation.

- Support the CFO with timely and accurate payroll processing and compensation.

- Assist the CFO with financial reporting, budget monitoring, cash flow support, audit schedules, and management reports for internal decision-making.

- Support annual audit preparation, SEFA, and NICRA by compiling schedules, responding to document requests, and helping resolve auditor questions.

- Maintain job codes (Ramp, Rippling, Quickbooks, etc.)

Operations and Administration

- Manage benefits administration processes, assist with employee onboarding and offboarding administration.

- Monitoring organizational Slack channels and coordinate, prioritize, and follow up on operational, accounting, payroll, and HR requests to ensure timely resolution.

- Coordinate with program managers and staff to answer accounting questions, obtain coding details, resolve documentation gaps, and support timely financial processes.

- Identify opportunities to improve accounting workflows, forms, checklists, reconciliations, and other finance department procedures.

- Protect confidential financial, employee, vendor, and organizational information.

- Support other finance, accounting, compliance, and administrative projects as assigned.

- Manage organizational subscriptions such as the virtual mailbox.

Pay and Benefits:

Pay: $32.00/hr, 35-40-hour work week, annualized as $58,240 (35 hours/week) to $66,560 (40 hours/week). Potential for limited overtime based on organizational needs.

Benefits: Paid leave and paid holiday benefits are provided. Employer-sponsored health and dental care coverage is available upon employment. Employer-matched retirement plan is available 3 months after hire.
Minimum Qualifications:

- Bachelor's degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and directly relevant experience.

- At least 3 years of progressively responsible accounting experience, preferably including full-cycle accounting responsibilities.

- Working kn