Research Operator Coordinator

Research Operations Coordinator – Clinical Research Network
Department: Research
Reports To: Vice President of Research
Location: Remote
Position Summary

The Research Operations Coordinator serves as a central operational resource for the CVRS clinical research network, supporting the Research leadership team and research staff across the organization. This position is ideal for someone who is exceptionally organized, highly proficient with technology, learns new systems quickly, and enjoys bringing structure to complex information and competing priorities. The Research Operations Coordinator will help centralize and organize information across studies, sites, contracts, projects, systems, and team activities. The individual will maintain study and operational trackers, organize electronic files and documentation, coordinate contracts and other study-related records, track action items and deadlines, and help ensure follow-up activities are completed across the Research team. This is not a traditional administrative assistant position. The successful candidate will be a proactive operational partner who can take large amounts of information from multiple sources and turn them into organized, accurate, actionable systems that help the entire Research team operate efficiently.
Essential Duties and Responsibilities
Research Operations & Information Management

- Serve as a central coordination resource for research operations across the CVRS network.

- Maintain centralized lists and trackers for studies, sites, investigators, contracts, study status, operational activities, and other key research information.

- Collect information from multiple sources and consolidate it into organized, accurate, and usable formats.

- Regularly review trackers and data sets for missing, incomplete, inconsistent, or outdated information and coordinate follow-up as needed.

- Maintain master study and site lists and assist with ensuring information remains current as studies move through feasibility, contracting, start-up, enrollment, closeout, and other stages.

- Assist Research leadership with organizing operational data needed to understand workload, study activity, site activity, and outstanding priorities.

Contract & Study Document Coordination

- Maintain centralized tracking of clinical trial agreements, confidentiality agreements, vendor agreements, amendments, budgets, and other research-related contracts.

- Coordinate contract documentation and status information across studies and sites.

- Maintain organized electronic contract files and ensure final and current versions are readily accessible.

- Track contracts and documents requiring review, signature, follow-up, or additional information.

- Identify missing documents or information and coordinate follow-up with appropriate internal team members.

- Assist with maintaining visibility into where contracts and study documents are within the review and execution process.

Electronic File & Document Management

- Establish and maintain logical, consistent electronic filing structures for Research documents.

- Organize, rename, categorize, and maintain electronic files using established naming conventions.

- Review shared folders and repositories for duplicate, outdated, incorrectly named, or misplaced documents.

- Maintain document version control where appropriate.

- Help establish consistent document management practices across the Research team.

- Ensure information can be quickly located and retrieved by team members.

Technology & Systems Coordination

- Become a highly proficient user of the technology platforms utilized by the Research department.

- Quickly learn new systems, applications, databases, and technology tools as they are implemented.

- Enter, maintain, organize, and reconcile information across research and business systems.

- Assist with identifying opportunities to simplify or automate routine administrative and operational processes.

- Hel