Research Administrator - Neurology

Location
Remote, US Scheduled Hours
40 Position Summary
Plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. Supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. Manages a portfolio of faculty post award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department. May manage grants for Research Centers. Job Description
Primary Duties & Responsibilities:

Proposal/Grant Management

- Provides oversight and day-to-day management of research administration.

- Performs pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, DOD, DOE applications.

- Works with faculty in proposal preparation and submission.

- Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.

- Acts as liaison between the Chair, Faculty, and Department Administrators (DAs).

- Stays current on federal and university developments regarding research administration and complex regulations.

- May coordinate the submission, work with PI to prepare budget, obtain pricing quotes from other departments.

- Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.

- Prepares and reviews all agency forms for submission.

- Enters grant budgeting documents on-line, as needed.

- Obtains PI and institutional signatures for proposal submissions.

- Initiates subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.

- Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

- Serves as responsible for the oversight and day-to-day management of research administration.

- Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.

Award Management

- Manages reviews of more complex notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.

- Tracks and maintains online database of grants submitted, awarded, rejected, etc.

- Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).

- Teams with the Post-Award unit on revised budgets.

- Oversees and coordinates the proper transfer of PI grants and contracts into WashU.

Research Compliance
- Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Research Reporting
- Provides analysis of online database of grants submitted, awarded, rejected, etc. metrics and funding trends.

Grant Closeout

- Serves as responsible for closure of complex sponsored projects accounts.

- Submits final progress report and invention statement (if applicable) to the appropriate agency.

- Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.

Post Award

- Manages and monitors complex sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.

- Identifies and assigns payroll to appropriate sources and enter directly into Workday, with PI approval.

- Documents and confirms with PI all salary sourcing for project personnel, including research faculty, postdocs,