Real Estate Transaction Specialist
Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.
This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication .
You’ll manage 30–50 active transactions simultaneously , working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.
What You’ll Own
Transaction Coordination & Closings
- Manage acquisitions and dispositions from contract to close
- Oversee 30–50 concurrent real estate transactions
- Track inspections, title updates, financing milestones, and closing dates
- Identify and resolve issues before they delay closing
- Maintain clear visibility across every active transaction
Contracts & Documentation
- Draft and manage purchase agreements, amendments, addenda, and closing documents
- Review documentation for accuracy, completeness, and proper execution
- Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms
- Maintain organized, audit-ready transaction files
Title & Closing Coordination
- Coordinate inspections, property access, title workflows, and closing logistics
- Work directly with title companies throughout the transaction
- Track and help resolve liens, title discrepancies, ownership issues, and curative items
- Ensure outstanding requirements are completed before closing
Deadline Management
- Track contingency periods, inspections, financing timelines, and closing dates
- Maintain a zero-miss approach to transaction deadlines
- Proactively flag bottlenecks and transaction risks
- Escalate issues quickly when intervention is required
Stakeholder Communication
- Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams
- Provide clear and timely transaction updates
- Follow up consistently on outstanding items
- Keep all parties aligned through closing
CRM & Transaction Tracking
- Maintain accurate deal records in Salesforce or similar CRM systems
- Update deal stages, tasks, notes, deadlines, and closing statuses
- Maintain clean pipeline and transaction reporting
- Provide leadership with accurate status updates across active deals
Requirements
- 8–10 years of real estate transaction coordination experience
- Strong experience with single-family purchase and sale transactions
- Experience managing transactions from executed contract through closing
- Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions
- Proven ability to manage 30–50 concurrent transactions
- Understanding of U.S. title and closing processes
- Experience with:
- Salesforce or similar CRM
- Google Sheets
- Gmail & Google Calendar
- E-signature platforms
- Excellent written and verbal English communication
- Exceptional attention to detail and deadline management
- Comfortable communicating daily with sellers, buyers, agents, and title companies
- Available during U.S. business hours
Nice to Have
- Off-market acquisition experience
- Wholesale or investor-driven transaction experience
- Knowledge of liens, title curative work, and ownership issues
- Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams
- Experience building transaction workflows, reporting, or operational documentation
What Success Looks Like
- Zero missed transaction deadlines or contingencies
- Consistent, on-time closings
- Accurate contracts and transaction documentation
- 30–50 active deals managed efficiently
- Fast, professional stakeholder communication
-