Real Estate Closing Coordinator
Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours
Position Type: Full-Time Contract (40 Hours/Week)
Location: Remote
Working Hours: 9:00 AM–6:00 PM PST
About the Role
At Pavago , one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.
This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination .
If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.
What You’ll Own
Transaction & Closing Coordination
- Support agents throughout the transaction and closing process
- Assist with drafting offers, purchase agreements, addendums, and transaction documents
- Coordinate inspections and required follow-ups
- Track transaction milestones, deadlines, and closing progress
- Ensure documents and transaction records remain accurate and organized
- Help prevent delays by proactively following up on outstanding items
Agent & Operational Support
- Respond quickly to agent requests throughout the day
- Help agents manage transactions efficiently during high-volume periods
- Coordinate administrative and operational tasks associated with active deals
- Maintain strong responsiveness during PST business hours
Communication & Follow-Up
- Communicate professionally through email, text, and Slack
- Coordinate with agents, clients, and other transaction stakeholders
- Follow up consistently on outstanding documentation and next steps
- Keep relevant parties informed throughout the transaction lifecycle
CRM & Transaction Systems
- Maintain accurate records in CRM and transaction management systems
- Manage documentation and workflows within DocuSign Rooms
- Keep transaction files complete, organized, and accessible
- Maintain accurate internal tracking and status updates
Requirements
- Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support
- Familiarity with:
- Offer drafting
- Purchase agreements and addendums
- Inspections
- Transaction timelines
- Closing coordination
- Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace
- Ability to manage multiple active transactions and deadlines simultaneously
- Excellent written and verbal English communication
- Highly organized with strong attention to detail
- Fast, reliable communication and follow-through
- Comfortable working independently in a remote, fast-paced environment
- Must be available 9:00 AM–6:00 PM PST
- Flexibility for occasional after-hours support when transaction volume requires it
Nice to Have
- Experience supporting U.S.-based residential real estate teams
- High-volume transaction coordination experience
- Startup or fast-growth company experience
- Strong understanding of residential real estate workflows from offer through close
What Success Looks Like
- Accurate and complete transaction documentation
- No missed milestones or critical follow-ups
- Fast response times to agent requests
- Organized and up-to-date transaction records
- Smooth progression of transactions toward closing
- Fewer operational delays and closing issues
- Strong agent and internal team satisfaction
Interview Process
- Initial Screening Call
- Spark Hire Video Interview
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.
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