Property Manager & Executive Assistant

I'm a real estate entrepreneur based in Dallas, Texas, running two connected businesses: a real estate sales team that helps buyers and sellers, and a property management company that operates furnished co-living rentals. We use ClickUp for task and project management and Google Drive as our primary file system. We also use Buildium as our main property management tool.

I'm looking for a full-time Property Manager who becomes the operational hub for the property management side of the business, overseeing day-to-day execution, tenant and vendor coordination, and making sure our systems and processes are followed accurately and consistently as we continue to scale.

WHAT YOU'LL DO

- Serve as a primary point of contact for tenants, vendors, and taskers (escalating issues as needed)

- Coordinate furnishing installs, turns, maintenance requests, and vendor schedules

- Coordinate closely with the Property Management Department Lead to align priorities and next steps

- Review applications and move qualified leads through the leasing pipeline daily

- Execute workflows in ClickUp and Buildium (statuses, due dates, tags, notes, and documentation)

- Manage day-to-day conversations with tenants and vendors to keep items moving

- Help create and document SOPs for recurring workflows

- Maintain and update SOPs and process documentation as changes are made

- Ensure follow-up and closure on every open item, so nothing falls through the cracks

YOU'D BE A GREAT FIT IF

- You have property management experience

- You follow instructions exactly and don't cut corners

- You write and speak clearly in English

- You stay calm managing many moving parts

- You take ownership and don't need hand-holding

- You take initiative: you spot issues early, investigate, and propose next steps

- You use good judgment and can prioritize without being told every step

- You are comfortable working on a time clock and logging your hours every day

- Tools experience preferred: Buildium, ClickUp, Google Workspace (we will train; instruction-following matters more than expertise)

ROLE DETAILS

- Full-time, remote

- Schedule: Fri-Tues, aligned with CST (Wed & Thurs off)

- Pay: $4-6 USD/hour, based on experience

- All work is tracked on a time clock

- Long-term role with growth and bonuses

HOW TO APPLY (READ CAREFULLY)

Applications that don't follow these instructions are disqualified. Apply by sending a message to me through the OnlineJobs.ph messaging feature on this job post.

STEP 1 - MESSAGE

1. Send your application as a message through OnlineJobs.ph

2. The first line of your message must be: Property Manager - [Full Name]

3. The message must include only: a short greeting, a Google Drive folder link, and your answer to the Detail Check (Step 3)

STEP 2 - GOOGLE DRIVE FOLDER

1. Create a folder named: [Your Full Name] - Property Manager Application

2. Set sharing to "Anyone with the link can view."

3. Organize it however you think is best. We look at what you submit and how you organize it.

4. Include the following:

- Resume (PDF)

- Tech and Setup: a screenshot of your internet speed (download and upload), a screenshot of your computer specs (RAM, processor, OS), and one photo of your workspace (desk and computer)

- Written Answers (one Google Doc): (1) Describe one property management role or company you worked with: number of properties or units, your day-to-day responsibilities, and the tools you used. (2) We already have SOPs and systems, but they are still improving. What would you focus on in your first 2 weeks to keep operations running smoothly without constant supervision?

- Systems Proof (2-4 screenshots): at least 1 "HQ" or home base view you built for a founder or team, and at least 1 project management board or folder structure you created. Add a short caption to each: what the system is used for, which tool it is in, and what part you personally designed. If you cannot share a previous client's screenshots, recreate a similar structure in a fresh workspace with fake data.

- Video Introduction (2-4 minutes): who you are and where you're based, your property management experience, an example of handling multiple stakeholders at once, and how you personally stay organized

STEP 3 - DETAIL CHECK

At the very bottom of your message, under the Drive link, write only the price per square foot for this property:

3384 P Avenue, Plano, TX 75074 - Sold for 255,555 USD.

Include only the final price per square foot number, with no explanation.

WHAT HAPPENS NEXT

- Application screen

- Short intro interview

- Paid sample task

- Offer and paid two-week trial