Project Coordinator - AV Integration

About Diversified :

Diversified is a global leader in audiovisual and media technology. We design and build innovative spaces and experiences for clients across industries such as corporate, entertainment, sports, retail, and government. Our team partners with organizations around the world to create environments that connect people through technology.
What to Expect:

At Diversified , you’ll work on exciting and complex projects with opportunities to grow your career. We offer a collaborative and flexible work environment, competitive pay and benefits, and a culture that values diversity, inclusion, and innovation. If you’re ready to grow, create, and make an impact, Diversified is the place to do it.

Job Summary The Project Coordinator (PC) is an integral member of the project team responsible for directing, organizing and controlling project activities. The Project Coordinator supports the logistics, planning and coordination throughout the project lifecycle. Project Coordinators will work with the Sales and Technical Operations teams and will assist with project kick-offs, equipment ordering/tracking, through project closeout procedures. This includes, but not limited to, creating project documents, coordinating vendors, tracking procurement, scheduling and attending project meetings, as well as other project related tasks. The Project Coordinator works closely with the Project Management and Technical Operations Teams to ensure project success. The Project Coordinator will also work closely with the coordination of various team members and stakeholders.

Location: Virtual U.S. position; preferred work location/time zone is Mountain (MST/MT) or Central (CST/CT).
Primary Duties and Responsibilities

- Review customer purchase orders and contracts for compliance with Diversified 's policies and requirements. Coordinates with sales and PM to resolve issues.

- Provides efficient, accurate and effective administrative and clerical support to the Tech Ops department

- Provide general administrative support for Project Teams and local management

- Coordinates with designated AR staff to initiate regular project billings per contract requirements and established billing rules. Including AIA billing documents if applicable.

- Provides the most project support during the Initiating, purchasing and Closing Project Phases but is involved in the entire project lifecycle.

- Assist in posting all critical project documentation on enterprise document management portals

- Assist Project Managers in creating and initiating project change orders within our ERP.

- Is the primary interface between the PM and the Procurement Group

- Assist in the management of the Bill of Materials (BoM) for active projects

- Working with Shipping & Receiving to help coordinate project deliveries

- Coordinate onsite deliveries, inventory, and other onsite tasks as needed

- Attends training classes as required by the needs of the department and assigned by management

DAILY
- Provide clerical support for project managers regarding equipment tracking,

documentation logging and obtaining subcontractor/vendor quotes

- Check on equipment delivery status for active projects and follow up with order entry on any missing POs, etc.

- Provides efficient, accurate and effective administrative and clerical support

WEEKLY
- Attend project meetings and assist PM’s with meeting agendas and tasks

MONTHLY

- Organize monthly labor reports for active projects in the region

- Reproduces needed forms for project preparation and service

Education & Certifications

- High School diploma or GED

- Two year technical/business degree or equivalent work experience preferred

- AVIXA CTS Certification is desirable

Competencies, Skills and Experiences

- 2+ years of experience in an administrative support role and/or projects-related role

- Experience with MS Office suite of software products with an emphasis on MS Word skills

- Familiarity with project ma