Project Coordinator

Project Coordinator (Asana, Monday.com, ClickUp & Operations Coordination) – Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a highly organized and execution-focused Project Coordinator to support project planning, timeline management, stakeholder coordination, reporting, and day-to-day execution across multiple workstreams.

This is not a passive administrative role. You’ll serve as the operational backbone of project execution , making sure deadlines remain visible, stakeholders stay aligned, dependencies are tracked, risks are identified early, and nothing falls through the cracks.

If you enjoy bringing structure to moving projects, coordinating across teams, and keeping execution on schedule, this role is a strong fit.
What You’ll Own
Project Planning & Timeline Management

- Build and maintain project plans, schedules, timelines, and trackers.

- Work within project management platforms such as:

- Asana

- Monday.com

- ClickUp

- Trello

- Smartsheet

- MS Project

- Track milestones, deliverables, dependencies, deadlines, and ownership.

- Support Project Managers with scheduling, prioritization, and execution planning.

- Keep next steps clearly assigned and actionable.

- Flag overdue or at-risk deliverables before they impact timelines.

Task & Workflow Coordination

- Monitor task completion across multiple projects and workstreams.

- Follow up proactively with task owners on outstanding deliverables.

- Track dependencies and ensure teams understand what needs to happen next.

- Maintain visibility into project health and execution progress.

- Help resolve coordination gaps that could slow down delivery.

Documentation & Reporting

- Capture and organize:

- Meeting notes

- Action items

- Decisions

- Project updates

- Follow-ups

- Prepare agendas, project summaries, and status reports.

- Maintain organized documentation using platforms such as Google Drive, SharePoint, Confluence, or Notion.

- Build weekly dashboards and reports highlighting:

- Progress

- Upcoming milestones

- Risks

- Blockers

- Priorities

- Ensure project information remains accurate and accessible.

Stakeholder Communication & Coordination

- Act as a central coordination point between:

- Project Managers

- Internal teams

- Leadership

- Vendors

- External stakeholders

- Communicate project updates clearly and consistently.

- Follow up on approvals, dependencies, decisions, and outstanding items.

- Coordinate meetings and ensure relevant stakeholders remain informed.

- Escalate blockers before they create significant project delays.

Resource & Scheduling Support

- Track workload distribution and resource requirements across projects.

- Identify potential scheduling conflicts or capacity issues.

- Coordinate timelines across teams and stakeholders.

- Help Project Managers maintain realistic and actionable project schedules.

Risk Monitoring & Quality Control

- Identify:

- Overdue tasks

- Bottlenecks

- Missing dependencies

- Workflow gaps

- Execution risks

- Maintain risk logs, escalation trackers, and mitigation plans.

- Review deliverables for completeness and consistency.

- Ensure teams follow established SOPs and project processes.

- Escalate risks with enough context for stakeholders to make decisions quickly.

Vendor & External Coordination

- Coordinate communication with vendors, contractors, and external partners.

- Track external deliverables and deadlines.

- Maintain visibility into contractual or operational commitments.

- Follow up on outstanding items and escalate delays when necessary.

What Makes You a Strong Fit

You’ll likely succeed in this role if you:

- Are naturally organized and process-oriented.

- Enjoy keeping multiple projects and moving pieces under control.

- Follow up proactively rather than waiting for deadlines to be missed.

- Communicate clearly with both internal and ext