Project Controls Specialist

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Controls Specialist based in the United States.

The Project Controls Specialist plays a key role in maintaining accurate project finances and ensuring efficient financial closeout across complex infrastructure projects. This position combines project administration, billing management, budget oversight, and accounts receivable monitoring. You will work closely with project teams to maintain reliable financial records, resolve discrepancies, and support timely project completion. The role requires strong organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced, high-volume environment. You will contribute to operational efficiency through accurate reporting and continuous process improvement. This opportunity is well suited to a detail-oriented professional who values teamwork, accountability, customer satisfaction, and workplace safety.

Accountabilities:
The Project Controls Specialist supports the financial and administrative activities of the Project Controls group, with a primary focus on billing accuracy, budget management, and project closeout. Key responsibilities include:

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Set up projects, create sales orders, and book purchase orders in NetSuite.

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Manage project budgets, including exception reviews, budget true-ups, and work-in-progress (WIP) support.

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Oversee customer billing, process credits, and ensure invoice accuracy.

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Monitor projects marked as completed but not yet closed, ensuring they meet financial and administrative closeout requirements.

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Review accounts receivable aging reports and proactively drive the resolution of outstanding balances.

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Support project teams with administrative tasks and other duties as required.

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Maintain accurate financial information and contribute to continuous improvement across project control processes.

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Follow established safety expectations and uphold a customer-focused, collaborative working environment.

Requirements:

The ideal candidate combines project administration experience with strong financial attention to detail, effective communication, and the ability to manage competing priorities. The following qualifications and skills are required or preferred:

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High school diploma or equivalent required.

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At least 3 years of administrative experience supporting project teams.

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At least 1 year of informal leadership, mentoring, or peer support experience.

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Previous construction industry experience preferred.

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Proficiency in Microsoft Office and billing systems.

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Strong written and verbal communication skills.

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Excellent organization, time management, prioritization, and accountability.

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Strong analytical and problem-solving abilities, with a practical, solution-oriented mindset.

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Ability to work effectively in a fast-paced, high-volume environment while maintaining accuracy.

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Self-motivation, a strong work ethic, and a results-oriented approach.

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Ability to collaborate with colleagues from diverse backgrounds and adapt to changing priorities.

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A data-driven mindset and commitment to continuous improvement.

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Commitment to workplace safety, customer service, and team goals.

Benefits:

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Hourly pay ranging from $25 to $35 , depending on skills and experience.

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Full-time employment.

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Office-based working environment with standard office equipment and an environmentally controlled workspace.

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Opportunities to contribute to team success, develop professional skills, and support continuous improvement initiatives.