PE USA Remote Practice Project & Administrative Support Coordinator

Role Title:USA Remote PE Practice Project & Administrative Support Coordinator Internal Role Name: The Coordinator Location: Fully Remote — Kenya-based professional supporting a U.S.-based company Engagement Type: Part-Time, 20 hours per week Growth Path: Opportunity to grow from 20 to 40 hours per week as the practice expands;additional hours will be offered to the existing professional first before the client recruits another team member Schedule & Availability: Consistent 4-hour daily block, Monday through Friday, generally aligned within 7:00 AM to 1:00 PM Eastern Time Reports To: PE Practice Leader Team Alignment: Private Equity Practice — Client Delivery Support Client-Facing Status: None — behind-the-scenes support only Contract Term: 12 months Position Summary The PE Practice Project & Administrative Support Coordinator will serve as the behind-the-scenes operational engine of the client's Private Equity practice. The successful candidate will: ● Coordinate multiple parallel projects and workstreams. ● Manage the PE Practice Leader’s EmmerScale calendar. ● Track deliverables, timelines, and action items. ● Maintain accurate Monday.com boards. ● Support Slack communication and information flow. ● Prepare meeting materials and follow-up. ● Update documentation and SOPs. ● Use Claude and other AI tools to accelerate administrative workflows. ● Support onboarding activity when needed. ● Provide light HubSpot administrative support. ● Ensure important details do not fall through the cracks. This is not a client-facing role. The coordinator may attend meetings in a silent support capacity to capture notes and action items, but will not lead meetings, contact clients directly, conduct outreach, or own client relationships. Key Responsibilities 1. Project Coordination ● Track multiple concurrent projects and workstreams across the Private Equity practice. ● Maintain visibility into action items, owners, deadlines, dependencies, deliverables,next steps, and project status. ● Follow up with internal stakeholders on outstanding tasks and deliverables. ● Help ensure nothing stalls, gets overlooked, or is dropped. ● Provide the PE Practice Leader with a clear view of what requires attention. ● Maintain accuracy and urgency while managing multiple simultaneous priorities. 2. Calendar Ownership ● Manage the PE Practice Leader’s calendar. ● Schedule and reschedule meetings. ● Coordinate availability across project and team calendars. ● Identify and resolve scheduling conflicts. ● Adjust meetings when priorities or availability change. ● Help prepare the Practice Leader’s calendar for upcoming work. ● Provide light calendar support for internal or non-PE Practice work when needed. 3. Slack Communication Support ● Support day-to-day communication flow within the client's Slack environment. ● Monitor assigned channels and relevant internal communications. ● Surface important information and outstanding action items. ● Post internal updates as directed. ● Help ensure requests communicated through Slack are captured and followed through. ● Maintain organized and timely communication across project teams. ● Use scheduled Slack messaging when appropriate to support different working hours and time zones. 4. Meeting Logistics & Follow-Up ● Prepare materials and documentation before meetings. ● Organize meeting-related information. ● Capture clear and structured notes. ● Identify decisions, action items, owners, and deadlines. ● Track follow-up responsibilities after meetings. ● Ensure actions are documented and completed. ● Attend meetings in a silent support capacity when required. ● Do not present, lead discussions, or independently engage clients. 5. Deliverable & Timeline Tracking ● Track deliverables, deadlines, milestones, and project commitments. ● Keep timelines current across active workstreams. ● Identify overdue or at-risk items. ● Follow up on approaching deadlines. ● Help maintain visibility into what is on track and what require