Payroll Administrator

American Specialty Health Incorporated (ASH) is seeking a Payroll Administrator to join our Finance department.

The primary purpose of this position is to process and/or audit all payroll related disbursements and reporting while ensuring the integrity of data processed, complying with company polices and government regulations on a timely and accurate basis.
Hourly Salary Range

American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications, education, skill set, years of experience, and internal equity. $23,15 to $29.00 Hourly Wage Range.
Remote Worker Guidelines
- Remote Worker Guidelines: This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network. The internet connection must have a consistent 50 down/10 up Mbps minimum internet speed. 100 down/20 up is recommended to support higher quality video meetings.

Responsibilities

- Execution of all payroll processing and payroll reporting. Coordinate workflow to ensure that all bi-weekly payroll timelines are met.
- Confirm payroll transactions processed within compliance of all federal, state, and local laws, as well as with company policies and procedures.

- Manage payroll email inbox, ensuring timely response to questions, concerns and data entry requests.

- Assist in the development, maintenance and implementation of automated payroll systems, including time and attendance systems.

- Assist in ensuring that the systems and processes correctly compute and record time, earnings, employee benefit, special deductions, mandated benefits, taxes, garnishments and other items that affect net pay and/or company liability.

- Review data entry by co-workers to ensure accuracy.

- Audit bi-weekly time & attendance hours for accuracy and balancing prior to payroll transmission, verifying hours worked, overtime rules, alternate work schedules, PTO, holidays, etc.

- Process accurate deduction and remittance of garnishments, child support, IRS levies and court orders.

- Compile payroll reports including bi-weekly, monthly, quarterly and yearly reporting requirements for Finance or other management requested reporting, researching and resolving exception items as needed.

- Assist in the preparation of periodic analyses of earnings, taxes, deductions, accruals, forecast and hours worked for management.

- Assist in preparing and reconciling year-end reporting.

- Work closely with the HR and Regulatory & Compliance departments to assist Payroll Leadership in developing integrated policies and procedures, providing timely and accurate periodic reports.

- Assist in developing documentation in compliance with SOx 404 system of internal controls.

- Reconcile/resolve payroll issues, concerns or questions internally and externally on a timely basis.

- Maintain professional means of communication with all employees.

- Assist in the creation and reconciliation of W-2’s, Wage & Tax Registers and other year end activities.

- Assist in annual Worker’s Comp audits from regulatory authorities and insurers.

- Provide training for new staff members while making sure deadlines are met for payroll and reporting.

- Ensure that PTO accruals and balances are kept up do date and accurate.

- Manage 401k contributions and reporting on a timely basis.

- Manage historical document retention and organization of documentation records filing.

- Keep Payroll Leadership abreast of all payroll related issues.

- Performs other duties as assigned.

- Complies with all policies and standards.

Qualifications

- Associate’s Degree in Accounting or 3-4 years of commensurate experience. If equivalent experience, High School Diploma required.

- 2 years experi