Patent Docketing Specialist

Aurora Patents is seeking an experienced patent docketing professional to take primary ownership of our U.S. and International patent prosecution docket.

As Aurora's primary docketing professional and authority, you will independently own the integrity, administration, monitoring, and day-to-day operation of the firm's patent prosecution docket. As a core member of our firm’s three-person support team, you will be responsible for the firm's docketing system, processes, controls, integrity, and execution. This is not simply a data-entry, calendaring, or niche specialty position. We are looking for someone who understands patent prosecution well enough to independently review correspondence, identify and calculate deadlines, verify the accuracy of our docket, spot inconsistencies, and make sure nothing falls through the cracks, while helping to shape and evolve a critical part of the safeguards that protect our clients' patent rights.

What we do.

We are a patent boutique that specializes in working with early-stage med device, digital health, software, and life science companies to develop valuable patent portfolios through highly tailored, comprehensive strategies. We scale with our clients' needs and deeply understand the nuances of technology and patent strategy—and how to tie them effectively to business objectives.

Who we are.

We are a fully distributed company with a culture that promotes a high degree of autonomy, work ownership, and quality at every step. You work where, when, and how you want—with others who have a deep passion for technology.

We operate differently from a traditional law firm. Our team is collaborative, highly accessible, and intentionally low on hierarchy. That freedom comes with an expectation of ownership: when something is yours, we expect you to understand it, drive it forward, identify problems before they become problems, and communicate clearly with the people who depend on you.

What you'll do.

Your primary responsibility will be owning the integrity and day-to-day hands-on operation of Aurora's patent prosecution docket , including:

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Docket Ownership & Deadline Management. Review and analyze incoming and outgoing correspondence relating to U.S., PCT, and foreign patent prosecution; identify, calculate, enter, update, and clear statutory and procedural deadlines; monitor upcoming deadlines; and proactively ensure responsible team members are aware of required actions. Docket and deadline management is in collaboration with BHIP Hills A.I.

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Correspondence Intake & Triage. Manage the intake and triage of USPTO, WIPO, foreign associate, client, and practitioner correspondence, ensuring information is routed appropriately, docketed accurately, and acted upon in a timely manner.

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Independent Docket Verification. Review prosecution status and official records using Patent Center, WIPO/PATENTSCOPE, EPO Register, foreign patent office resources, and other appropriate sources to verify bibliographic information, priority claims, application status, and outstanding deadlines.

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Quality Control & Auditing. Conduct routine quality-control audits of docket entries, deadline calculations, bibliographic information, and matter status. Reconcile the docket against official records and source documents, investigate discrepancies, and drive issues through resolution before they create risk of abandonment or loss of rights.

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Docket Reporting & Follow-Through. Prepare and maintain useful reports showing upcoming deadlines, outstanding actions, portfolio status, and other information needed by practitioners and management. Follow up when necessary rather than simply generating a report and moving on.

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Matter Intake & Transfers. Establish and verify docket records for new applications, new clients, and transferred matters, including reconstructing prosecution histories where necessary and independently identifying outstanding obligations and deadlines.

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Process Ownership & Im