Office Assistant (Academic Affairs)

The Department of Academic Affairs at the Johns Hopkins Bloomberg School of Public Health is seeking an Office Assistant . The Office Assistant provides general clerical and administrative support to the assigned office or department.

Specific Duties & Responsibilities

- Maintain calendar and schedule appointments and meetings.

- Complete various requests for office supplies and equipment.

- Assist with preparation of correspondence, manuscripts, and grant proposals.

- Type, format, edit, and proof materials and communications.

- Support the coordination and execution of special events.

- Make routine travel and hotel accommodations.

- Organize and maintain paper and electronic files.

- Perform data entry.

- Open, sort and screen mail.

- Support and organize various office activities and/or priorities.

- Collect documents and scan physical documents into digital formats.

- Resolve inquiries and advise on university procedures as needed.

- Greet and assist visitors and customers.

- Answer telephone, screen and assist callers, and relay messages.

- Other duties as assigned.

Minimum Qualifications

- High school diploma or graduation equivalent.

- Six months of related experience.

- Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Technical Qualifications & Specialized Certifications - Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Technical Skills & Expected Level of Proficiency

- Calendar Management - Developing

- Customer Service - Developing

- Data Entry - Developing

- Electronic Office Tools - Developing

- Event Coordination - Developing

- Office Procedures - Developing

- Oral and Written Communications - Developing

- Record Keeping - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Office Assistant
Role/Level/Range: ATO 37.5/02/OC

Starting Salary Range: $15.70 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 8:30am – 5:00pm
FLSA Status: Non-Exempt
Location: Remote
Department name: JHSPH Institutional Review Board Office
Personnel area: School of Public Health

Originally posted on Himalayas