Loan Coordinator

Loan Coordinator / Lender Liaison – Mortgage Operations | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Availability: 30+ Hours per Week
About the Role

At Pavago , one of our clients is hiring an experienced Loan Coordinator / Lender Liaison to manage active loan files and ensure they move efficiently from submission through closing.

You’ll serve as the primary coordination point between lenders, underwriters, and internal teams , maintaining clear visibility across every active loan while ensuring documentation, conditions, follow-ups, approvals, and deadlines remain on track.

This role is ideal for someone with hands-on experience in mortgage operations, loan processing, lender coordination, or real estate financing who understands how to keep deadline-sensitive transactions moving.

If you’re highly organized, proactive with follow-ups, and comfortable managing multiple loan files simultaneously, this role is a strong fit.
What You’ll Own
Lender & Underwriter Communication

- Serve as the primary point of contact with lending partners

- Maintain consistent communication throughout the loan lifecycle

- Follow up on:

- Outstanding documentation

- Underwriting conditions

- Lender requests

- Pending approvals

- Communicate loan updates clearly to internal stakeholders

- Respond promptly to lender and underwriter requests

- Escalate issues proactively to prevent funding or closing delays

- Maintain professional relationships with lending partners

Loan Pipeline Management

- Track active loan files from submission through closing

- Review loan reports and lender updates daily

- Maintain accurate visibility into:

- Current loan status

- Outstanding conditions

- Required documentation

- Upcoming deadlines

- Next steps

- Identify bottlenecks before they impact closing timelines

- Ensure every active loan has clear ownership and follow-up

- Prioritize files based on deadlines and closing requirements

- Keep loan statuses accurate and current across internal systems

Internal Team Coordination

- Coordinate with internal teams to gather required documentation

- Manage responses to lender and underwriting requests

- Support timely submission of loan packages and updates

- Proactively follow up on outstanding internal items

- Keep stakeholders aligned on deadlines, requirements, and closing timelines

- Ensure requested documentation reaches lenders promptly

- Maintain clear ownership of outstanding action items

Documentation & File Management

- Maintain complete and organized loan files

- Ensure lender correspondence and documentation are properly recorded

- Keep CRM and loan management systems accurate and current

- Verify file completeness before important milestones

- Maintain clear records throughout the lending process

- Track documentation requirements and outstanding conditions

- Ensure critical information can be quickly located when needed

Closing Coordination

- Closely monitor loans approaching closing

- Confirm outstanding conditions are addressed on time

- Coordinate final requirements between lenders and internal stakeholders

- Maintain visibility into expected closing and funding timelines

- Follow up on last-mile documentation and approvals

- Help prevent last-minute delays caused by missing information or communication gaps

- Escalate potential closing risks early

Process Improvement

- Identify inefficiencies in loan processing and lender communication

- Recommend improvements that reduce:

- Processing delays

- Communication gaps

- Missed follow-ups

- Loan cycle times

- Help develop standardized workflows for pipeline management and lender coordination

- Improve visibility and accountability across active loan files

Requirements

- Proven experience in:

- Loan Coordination

- Loan Processing

- Mortgage Operations

- Lender Liaison roles

- Similar lending positions

- Strong understanding of the U.S. mortgage or l