Legal Billing Specialist (P2)

Hiring: Full-time Legal Billing Specialist - Remote - $9,600 to $14,400/yr

🚀 About the Client 🚀

⚖️ Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.
🌎 National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.
📊 Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups, navigating complex business decisions.
🤍 Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times
🎯 A-Player Mentality – They only tolerate and inspire excellence. A cultivated culture of high-performing A-Players

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

Additional Information:

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📢 Why Are They Hiring a Legal Billing Specialist?

Our client is hiring a Legal Billing Specialist to become the operational backbone of their billing function. As the firm continues to grow, they’re looking for someone who can take full ownership of structured, high-volume billing workflows—ensuring everything runs smoothly, accurately, and on time. By stepping into this role, you’ll enable the broader team to focus on strategic initiatives, client relationships, and complex financial work—while you bring consistency and excellence to the day-to-day engine that keeps everything moving.

If you’re someone who loves bringing order to complex processes and takes pride in getting the details right every single time, this role is for you. 🚀

✅ Qualifications

- ⚖️ Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment

- 🛡 Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems

- 🔍 Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors

- ⚡ Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously

- 🧠 Independent Operator – Can learn quickly and execute without constant oversight

- 💻 Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking

- 🗣 Clear Communicator – Proactive, responsive, and aligned with team expectations

Responsibilities of the Legal Billing Specialist:

Your responsibilities include:

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📄 Billing & Invoicing Execution
- Coordinate monthly billing cycles by confirming time entries across all timekeepers

- Prepare, review, and finalize pre-bills before submission

- Ensure invoices are accurate, compliant, and aligned with client-specific requirements

- Submit invoices on time, following strict billing guidelines and deadlines

- Open and maintain new matters with correct billing structures and rates

- Support reporting and tracking of billing performance metrics

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⚖️ Insurance Defense Billing
- Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines

- Ensure all documentation, approvals, and expense rules are met

- Identify and resolve billing issues before submission to prevent reductions

- Navigate and manage submissions across multiple e-billing platforms

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🏢 Corporate & Transactional Billing
- Handle a mix of re