Internal Services Coordinator

Position Summary

The Internal Services Coordinator is a highly organized and detail-oriented individual contributor responsible for providing administrative, recruiting, training, compliance, and project support across the Internal Services Group. This position serves as a central resource supporting Human Resources, Transportation, Supply Chain, Health, Safety & Environment (HSE), Risk Management, and Executive Leadership.

The Internal Services Coordinator plays a key role in recruiting administration, learning and development program management, driver compliance reporting, organizational reporting, project coordination, and cross-functional administrative support. Success in this role requires strong organizational skills, initiative, professionalism, the ability to manage competing priorities, and a commitment to confidentiality.
Core Duties & Responsibilities
Recruiting Administration

- Manage job postings across recruiting platforms including BambooHR, Indeed and other sourcing channels.

- Coordinate candidate communications, interview scheduling, and hiring manager follow up.

- Conduct applicant screening and initial qualification reviews.

- Maintain applicant tracking records and recruiting metrics.

- Support pre-employment activities including background checks, MVR reviews, and onboarding coordination.

- Oversee I-9 documentation, EEO reporting and metrix.

- Prepare recruitment reports and workforce planning updates.

- Assist with recruiting campaigns, hiring events, and talent pipeline initiatives.

- Manage new hire orientation scheduling and compliance.

Learning & Development Administration

- Manage the company's Learning & Development platform.

- Assign training programs and monitor completion status.

- Generate training compliance reports for leadership.

- Maintain employee learning records and certifications.

- Support development initiatives, leadership training programs, and company learning campaigns.

- Assist with administration of mandatory compliance training.

Driver Qualification & Compliance Support

- Coordinate and maintain Motor Vehicle Record (MVR) monitoring processes.

- Conduct biannual MVR reviews for applicable field personnel.

- Track license expirations and driving record requirements.

- Maintain driver qualification files and compliance documentation.

- Assist with DOT-related administrative tracking and reporting.

- Coordinate quarterly random D&A requirements.

Internal Services Administrative Support
Provide administrative support to:

- Transportation Supervisor

- Supply Chain Coordinator

- HSE Manager

- Director of Risk Management

- Chief Operating Officer

Responsibilities may include:

- Scheduling meetings and coordinating calendars.

- Preparing reports, presentations, and meeting materials.

- Maintaining records, logs, and departmental documentation.

- Assisting with vendor communications and data collection.

- Tracking departmental action items and project deliverables.

- Supporting audits, compliance reviews, and operational initiatives.

Project Coordination

- Assist in planning and coordinating special projects across the Internal Services Group.

- Maintain project trackers and status updates.

- Coordinate information gathering from multiple departments.

- Follow up on deadlines, deliverables, and action items.

- Support continuous improvement initiatives and process documentation.

Reporting & Analytics

- Prepare recurring reports for HR, Safety, Transportation, and Executive Leadership.

- Compile workforce metrics, recruiting data, training compliance statistics, and operational reports.

- Maintain spreadsheets, dashboards, and tracking tools.

- Ensure accuracy and integrity of organizational data.

General Responsibilities

- Work safely and follow all company policies and procedures.

- Champion EnerStar's Core Values.

- Maintain strict confidentiality regarding employee and company information.

- Build collaborative relationships across departments.

- Support organizational objectives and special assignments as required.

- Perform other duties as assigned.

Position Requirements
Education

- Associate degree in Business Administration, Human Resources, Project Management, or related field preferred.

- Equivalent combination of education and experience will be considered.

Experience

- 2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred.

- Experience supporting multiple departments or leaders is an asset.

- Experience with learning management systems or training platforms preferred.

- Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred.

Knowledge, Skills & Abilities

- Strong organizational and time management skills.

- Exceptional attention to detail.

- Ability to manage multiple priorities simultaneously.

- Professional written and verbal communication skills.

- Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint.

- Ability to prepare reports and analyze data.

- Strong customer service mindset.

- Ability to maintain confidentiality and handle sensitive information.

- Self-motivated with the ability to work independently.

- Strong problem-solving and follow-through skills.

- Ability to adapt to changing priorities in a fast-paced environment.

enerstarsolutions.com
Salary: $22 +
Originally posted on Himalayas