HR Specialist

HR Specialist – HR Operations, Onboarding, Payroll & Compliance Full-Time | Remote | U.S. Business Hours Flexibility required for onboarding cycles, payroll timelines, and employee support needs About the Role At Pavago , one of our clients is hiring an HR Specialist to support day-to-day HR operations across the full employee lifecycle. This is a hands-on HR operations role focused on onboarding, offboarding, HR compliance, payroll coordination, HRIS administration, employee support, and recruitment coordination . You’ll work closely with leadership, recruiters, payroll teams, and employees to ensure HR processes are accurate, compliant, organized, and completed on time. If you’re detail-oriented, people-focused, and experienced with U.S. HR operations, this role is a strong fit. What You’ll Own Onboarding & Offboarding - Prepare offer letters, onboarding documents, employee packets, and orientation schedules - Coordinate completion of: - I-9 documentation - E-Verify - Tax forms - Direct deposit information - Required compliance documentation - Ensure new hires have a smooth and organized onboarding experience - Manage offboarding, including access removal, equipment retrieval, documentation, and exit coordination HRIS & Employee Records - Maintain accurate employee records in systems such as: - BambooHR - ADP - Gusto - Zenefits - Similar HRIS platforms - Process employee changes and maintain accurate organizational records - Track PTO, benefits enrollment, and employee information - Prepare reports on headcount, turnover, compliance, and other HR metrics - Maintain organized and audit-ready employee files Payroll & Benefits Coordination - Support payroll preparation and reconciliation - Validate employee hours, deductions, benefits, and payroll changes - Coordinate with finance and payroll teams to resolve discrepancies - Assist employees with benefits-related questions - Support open enrollment and ongoing benefits administration - Help ensure payroll information is accurate and submitted on time HR Compliance & Policies - Maintain HR policies, SOPs, and employee documentation - Support compliance with U.S. employment requirements, including: - FMLA - FLSA - ADA - EEOC requirements - Multi-state employment regulations - Maintain accurate compliance records - Support audits and documentation requests - Identify opportunities to improve HR processes and workflows Employee Support & HR Coordination - Serve as a point of contact for employee questions regarding: - Payroll - Benefits - PTO - Policies - HR processes - Support employee engagement and performance management workflows - Coordinate training and required compliance certifications - Escalate sensitive employee relations matters appropriately Recruitment & Hiring Support - Post and maintain job openings across LinkedIn, Indeed, career pages, and other job boards - Review resumes and support early-stage candidate screening - Coordinate interviews between candidates and hiring teams - Maintain professional candidate communication throughout the process - Support recruiters and hiring managers with hiring administration and documentation Required Experience & Skills - 2+ years of experience in: - Human Resources - HR Operations - People Operations - HR Coordination - Hands-on experience with HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similar - Familiarity with U.S. employment and labor compliance - Experience supporting onboarding and offboarding processes - Strong organizational and documentation skills - Proficiency with: - Google Workspace - Microsoft Office - Excel / Google Sheets - HR reporting tools - Strong written and verbal English communication - High attention to detail and confidentiality Nice to Have - SHRM-CP, PHR, or related HR certification - Multi-state HR or payroll experience - International HR support experience - HRIS implementa