HR Onboarding Coordinator (Fixed-Term Employment Through December 2026) - Remote

Job Description:

AML RightSource is the leading expert solutions provider of managed services and advisory, dedicated exclusively to financial crime compliance. As financial crime continues to evolve, we help organizations stay ahead through expert-led services and deep industry knowledge.

Specializing in anti-money laundering, financial crime prevention, and third-party compliance, we deliver tailored solutions that enhance operational efficiency and reduce business risk. With a global presence and a team of more than 7,000 specialized, trained professionals, AML RightSource partners closely with clients to transform their compliance programs into strategic advantages.

Our focused expertise and partnership-driven approach ensure adaptable, scalable solutions that meet today’s complex regulatory demands. We empower organizations to strengthen compliance, protect their businesses, and confidently navigate an ever-changing financial crime landscape.
About the Position

Location: Remote, U.S.
Employment Type: Fixed-Term Full-Time Employee
Duration: Expected through December 31, 2026

We are looking for an HR Onboarding Coordinator to enhance our new hire integration process, ensuring a smooth transition and positive experience for all new employees.

The HR Onboarding Coordinator plays a critical role in welcoming new hires and guiding them through their initial journey with the company in accordance with our company’s culture, policies and procedures. This position involves collaborating with various departments to ensure seamless onboarding and offboarding processes, managing compliance, and maintaining effective communication with all stakeholders.
Primary Responsibilities

- Execute and complete all onboarding tasks promptly, always ensuring adherence to company process and confidentiality.

- Schedule onboarding activities, welcome emails, setting up employees in the HRIS system arrange for equipment and workspace setup, and manage necessary paperwork including employment forms, benefits enrollment, and I-9 verification.

- Support pre-employment & recheck employment screenings to ensure compliance and managing background and drug check reports.

- Ensure all necessary documentation and paperwork are completed and processed in accordance with jurisdictional requirements. This includes employment verification, payroll/tax forms, and benefits enrollment.

- Create and maintain up-to-date onboarding materials and resources.

- Track and report on the effectiveness of our onboarding program, making enhancement recommendations as necessary.

- Support employee relations that arise during the new hire training program.

- Maintain strong working relationships with multiple internal departments (HR, Operation, IT, Mangers.) to successfully resolve any challenges new hires experience.

- Ensure all onboarding processes adhere to legal requirements and company policies.

- Assist in other areas in human resources.

Required Qualifications

- Bachelor's degree in human resources, business administration or a related field.

- 1+ years of experience in human resources or training or learning & development.

- Strong knowledge of onboarding best practices, HR policies and procedures, and employment laws.

- Strong organizational skills and attention to detail to manage and streamline the onboarding process efficiently.

- Excellent communication and interpersonal skills to build rapport with employees and key stakeholders.

- Ability to adapt to diverse needs and backgrounds of new hires

- Ability to collaborate and work effectively with remote and in office team members.

- Ability to lead projects, develop timelines, coordinate project teams and implement action items during the life of a project.

- Ability to multi-task, work independently and as part of a team, establishing cooperative and collaborative working relationships.

- Proficiency in using HRIS system, preferably Workday.

- Proficiency in using Excel and P