Finance and Operations Assistant (BBS824)

We're looking for a Finance and Operations Assistant to support the day-to-day back-office operations of a growing multi-location automotive repair business. You will own vendor reconciliation, QuickBooks management, accounts receivable reporting, invoice processing, and employee timekeeping — keeping the financial and administrative side of the business clean, accurate, and running without things slipping through the cracks.

This is a reliability-first role. The most important qualities here are not advanced finance expertise but consistency, accountability, and follow-through. QuickBooks experience is a hard requirement. Everything else can be learned if the foundation is right. If you are organized, detail-oriented, trustworthy with financial data, and take genuine pride in making sure nothing falls through, this role is a strong fit.
Why You'll Want to Join

- You will be paid in USD (bi-monthly: every 15th and 30th)

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Paid Time Off in accordance with company policy

- Observance of Holidays per company guidelines

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100% remote setup so you can work wherever you're most productive

- This role requires availability during US Pacific Time hours, Monday through Saturday (schedule is flexible after onboarding)

- Work directly with the owner of a growing multi-location business with real operational ownership from day one

- Stable, long-term role with clear responsibilities and room to grow as the business expands

What You'll Work On
Vendor Reconciliation

- Reconcile vendor statements in the first 10 days of each month by matching invoices to statements

- Identify any unbilled or unshipped items and flag discrepancies for resolution

- Ensure early payment discounts of 2 to 6 percent are identified and claimed where applicable

Invoice Processing and Payments

- Submit approved invoices through payment software for owner review

- Prepare invoices for check printing and mailing in coordination with the owner and business partner

- Maintain organized records of all submitted and processed invoices

QuickBooks Management and Bookkeeping Support

- Match credit card batch payments to daily bank deposits in QuickBooks

- Pull accounts receivable reports on a regular basis and flag overdue accounts for follow-up

- Support basic bookkeeping tasks and periodic cleanup to keep the books accurate and current

- Generate standard financial reports as needed for owner review

Employee Timekeeping

- Remote into the point-of-sale system at each shop location to review employee clock-in and clock-out records

- Identify and flag any timekeeping issues, discrepancies, or missing entries for correction

- Maintain accurate timekeeping records across all locations

Administrative and Operational Support

- Support the owner with back-office administrative tasks and special projects as needed

- Assist with occasional personal administrative tasks when requested

- Maintain organized records, files, and documentation across all operational areas

What You Bring

- Proven hands-on experience with QuickBooks — this is a hard requirement for this role

- Solid understanding of basic bookkeeping and accounting principles including accounts payable, accounts receivable, and bank reconciliation

- Ability to pull and interpret standard financial reports without requiring advanced finance expertise

- Highly reliable and consistent with strong follow-through on recurring tasks and deadlines

- Detail-oriented with a zero-tolerance approach to errors in financial records and reconciliations

- Comfortable working remotely into business systems and point-of-sale platforms

- Trustworthy and discreet when handling sensitive financial and employee data

- Available to work Monday through Saturday during US Pacific Time hours, at least during onboarding

Nice to Have

- Experience with HR administrative tasks such as posting job listings, screening applicants, and conducting initial calls

- Background supporting a small business ow