Executive Marketing Coordinator - Operations Support
Executive Marketing Coordinator – GoHighLevel, Executive Support & Marketing Operations | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica
About the Role
At Pavago , one of our clients is hiring an Executive Marketing Coordinator to support a fast-growing entrepreneurial business across executive support, marketing operations, GoHighLevel CRM, social media, content coordination, and lead management .
This is not a passive assistant role .
You’ll work directly with leadership and take hands-on responsibility for keeping marketing and operational execution moving, including:
- Executive scheduling and coordination
- GoHighLevel workflows and CRM management
- Social media publishing and engagement
- Email marketing and lead follow-up
- Content creation and short-form video
- Lead generation and research
- Day-to-day operational support
If you’re highly organized, proactive, tech-savvy, and comfortable wearing multiple hats in a fast-moving environment, this role is a strong fit.
What You’ll Own
Executive & Operational Support
- Manage calendars, scheduling, and executive coordination
- Support day-to-day operational workflows and project tracking
- Manage inboxes and prioritize time-sensitive communication
- Maintain organized files, SOPs, trackers, and internal documentation
- Track outstanding tasks and follow-ups through completion
- Identify operational gaps and help improve workflows
- Ensure priorities stay organized and nothing falls through the cracks
Social Media & Content Execution
Create, schedule, and publish content across:
- Online communities
You’ll also:
- Manage comments, DMs, and community engagement
- Maintain consistent audience communication
- Track content performance and engagement
- Repurpose existing content into short-form assets
- Support promotions, campaigns, and content launches
- Maintain consistent brand presentation across channels
GoHighLevel CRM & Marketing Automation
Build and manage workflows inside GoHighLevel (GHL) , including:
- Marketing automations
- Follow-up sequences
- Email campaigns
- Lead nurturing workflows
- Pipeline management
You’ll also:
- Maintain clean and accurate CRM records
- Organize leads and pipeline stages
- Track prospect and client communication
- Ensure follow-ups happen consistently and on time
- Help improve CRM workflows as the business scales
Video Editing & Creative Support
Create and edit:
- Short-form social videos
- Marketing clips
- Promotional assets
- Branded graphics
Use tools such as:
- Canva
- Veed
- OpusClips
- Similar short-form editing platforms
Maintain consistent branding and organize creative assets for easy reuse.
Research & Lead Generation
- Research Ideal Client Profiles (ICPs)
- Identify relevant prospects and target accounts
- Build prospect lists and lead databases
- Organize research in Google Sheets and CRM systems
- Support outbound outreach and marketing initiatives
- Maintain accurate, usable lead data
Website & Technical Coordination
- Support light website and landing page updates
- Assist with advertising campaign setup
- Support basic technical integrations and platform coordination
- Troubleshoot minor workflow or account issues
- Coordinate across marketing and operational tools to keep systems running smoothly
Client & Business Communication
- Maintain professional written communication with prospects, clients, and internal stakeholders
- Support client or program onboarding coordination
- Follow up on outstanding requests
- Keep communication organized across email and other platforms
- Ensure leadership has visibility into important updates and priorities
Requirements – Must Have
Relevant Experience
Experience in one or more of the following:
- Executive Assistant
- Marketing Coordinator
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