Executive Marketing Coordinator - Operations Support

Executive Marketing Coordinator – GoHighLevel, Executive Support & Marketing Operations | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — PST Required
Location: Mexico, Colombia, Brazil, Costa Rica, Jamaica
About the Role

At Pavago , one of our clients is hiring an Executive Marketing Coordinator to support a fast-growing entrepreneurial business across executive support, marketing operations, GoHighLevel CRM, social media, content coordination, and lead management .

This is not a passive assistant role .

You’ll work directly with leadership and take hands-on responsibility for keeping marketing and operational execution moving, including:

- Executive scheduling and coordination

- GoHighLevel workflows and CRM management

- Social media publishing and engagement

- Email marketing and lead follow-up

- Content creation and short-form video

- Lead generation and research

- Day-to-day operational support

If you’re highly organized, proactive, tech-savvy, and comfortable wearing multiple hats in a fast-moving environment, this role is a strong fit.
What You’ll Own
Executive & Operational Support

- Manage calendars, scheduling, and executive coordination

- Support day-to-day operational workflows and project tracking

- Manage inboxes and prioritize time-sensitive communication

- Maintain organized files, SOPs, trackers, and internal documentation

- Track outstanding tasks and follow-ups through completion

- Identify operational gaps and help improve workflows

- Ensure priorities stay organized and nothing falls through the cracks

Social Media & Content Execution

Create, schedule, and publish content across:

- LinkedIn

- Facebook

- Instagram

- Online communities

You’ll also:

- Manage comments, DMs, and community engagement

- Maintain consistent audience communication

- Track content performance and engagement

- Repurpose existing content into short-form assets

- Support promotions, campaigns, and content launches

- Maintain consistent brand presentation across channels

GoHighLevel CRM & Marketing Automation

Build and manage workflows inside GoHighLevel (GHL) , including:

- Marketing automations

- Follow-up sequences

- Email campaigns

- Lead nurturing workflows

- Pipeline management

You’ll also:

- Maintain clean and accurate CRM records

- Organize leads and pipeline stages

- Track prospect and client communication

- Ensure follow-ups happen consistently and on time

- Help improve CRM workflows as the business scales

Video Editing & Creative Support
Create and edit:

- Short-form social videos

- Marketing clips

- Promotional assets

- Branded graphics

Use tools such as:

- Canva

- Veed

- OpusClips

- Similar short-form editing platforms

Maintain consistent branding and organize creative assets for easy reuse.
Research & Lead Generation

- Research Ideal Client Profiles (ICPs)

- Identify relevant prospects and target accounts

- Build prospect lists and lead databases

- Organize research in Google Sheets and CRM systems

- Support outbound outreach and marketing initiatives

- Maintain accurate, usable lead data

Website & Technical Coordination

- Support light website and landing page updates

- Assist with advertising campaign setup

- Support basic technical integrations and platform coordination

- Troubleshoot minor workflow or account issues

- Coordinate across marketing and operational tools to keep systems running smoothly

Client & Business Communication

- Maintain professional written communication with prospects, clients, and internal stakeholders

- Support client or program onboarding coordination

- Follow up on outstanding requests

- Keep communication organized across email and other platforms

- Ensure leadership has visibility into important updates and priorities

Requirements – Must Have
Relevant Experience

Experience in one or more of the following:

- Executive Assistant

- Marketing Coordinator

- Marketing Operations

- Operations Support

- Virtual Assistant

- Digital Operations

Experience supporting founders, coaches, startups, or entrepreneurial businesses is strongly preferred.
GoHighLevel & Marketing Systems
Hands-on experience with:

- GoHighLevel (GHL)

- CRM systems

- Marketing automation

- Email workflows

- Lead and pipeline management

Content & Social Media
Experience with:

- LinkedIn

- Facebook

- Instagram

- Social media publishing and engagement

Comfortable using:

- Canva

- Veed

- OpusClips

- Similar short-form content tools

Operations & Communication
Strong proficiency with:

- Google Workspace

- Google Sheets

- Google Calendar

- Google Drive

You should also have:

- Excellent written English communication

- Strong organizational and multitasking skills

- Excellent attention to detail

- Strong follow-through

- Ability to work independently with minimal supervision

- Ability to manage multiple priorities simultaneously

- Availability during PST business hours

Nice to Have

- Experience with coaching, agency, creator, or consulting businesses

- Email marketing experience

- Landing page or funnel experience

- Paid advertising coordination

- Community management

- Lead generation and prospect research

- Experience with:

- Slack

- Notion

- Airtable

- ClickUp

- HubSpot

What Makes You a Strong Fit
You:

- Are highly proactive and execution-oriented

- Naturally bring structure to fast-moving environments

- Take ownership without waiting for constant instructions

- Communicate clearly and professionally

- Move quickly without sacrificing accuracy

- Follow through consistently

- Enjoy balancing marketing, executive support, and operations

- Are comfortable learning and working across multiple digital tools

- Notice when something is about to fall through the cracks — and fix it

What a Typical Day Looks Like
You may:

- Manage leadership calendars, inboxes, and priorities

- Schedule and publish social media content

- Respond to DMs and community interactions

- Build or update GoHighLevel workflows

- Manage email campaigns and follow-up sequences

- Edit short-form videos and create Canva assets

- Update CRM pipelines and prospect records

- Research prospects and build lead lists

- Support client or program onboarding

- Make minor website or landing page updates

- Coordinate outstanding operational tasks

- Follow up to ensure deadlines and priorities are completed

In short: you are the operational engine behind executive coordination, marketing execution, CRM workflows, communication, and organization.
Key Metrics for Success

- Consistent and timely content publishing

- Clean and accurate CRM management

- Reliable GoHighLevel workflows and automations

- Zero missed lead follow-ups or communication gaps

- Strong responsiveness across communication channels

- Organized operational systems and digital assets

- Timely completion of executive and marketing priorities

- Leadership confidence in your execution and reliability

Why This Role Stands Out

- Work directly with entrepreneurial leadership

- High ownership and visibility across the business

- Blend of marketing + operations + executive support

- Hands-on experience with GoHighLevel and marketing automation

- Opportunity to improve systems and processes

- Exposure to content, CRM, lead generation, and digital operations

- Fully remote environment

- Growth opportunities into:

- Marketing Operations Manager

- Executive Operations

- CRM / Automation Manager

- Operations Manager

- Senior Marketing Coordinator

Interview Process

- Initial Phone Screen

- Video Interview with Pavago Recruiter

- Practical Task / Coordination Exercise

- Client Interview

- Offer & Background Verification

Apply Now
If you:

- Love organization and execution

- Enjoy supporting founders and entrepreneurial teams

- Have hands-on experience with GoHighLevel and marketing systems

- Can balance marketing, operations, content, and executive support

- Thrive in fast-moving environments

- Can consistently work PST business hours

We’d love to hear from you.

Apply today and help keep marketing, communication, CRM workflows, and executive operations running smoothly.
Important: Spark Hire Video Interview

As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire .

This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, executive support, marketing operations, social media, CRM workflows, content creation, and operational coordination .

Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.

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Originally posted on Himalayas