Executive Assistant & Business Operations Specialist

About the Client We’re helping a boutique professional services and advisory firm based in the Bahamas find an Executive Assistant & Business Operations Specialist to work closely with its Founder & Principal. The firm supports entrepreneurs, established businesses, institutions, and international clients across a diverse range of professional services, including strategic and financial advisory, corporate services, bookkeeping and accounting, HR and back-office administration, and project management. This is an opportunity to work directly alongside an experienced business leader and become a trusted right hand across executive support, business operations, financial administration, research, and special projects. The Role We’re looking for a highly capable, analytical, and proactive Executive Assistant & Business Operations Specialist who can operate as a genuine extension of the Principal. This is not a traditional task-based VA role , nor are we looking for a finance specialist. Instead, we need a commercially minded Executive Assistant who is comfortable working across different areas of a business, can quickly understand new concepts, and has the judgment to determine what needs to happen without always waiting for detailed instructions. You’ll move between executive support, stakeholder communication, light financial administration, research, and operational projects. Strong proficiency with AI tools is also essential—you should know how to use AI intelligently to research, analyze, draft, organize, and improve the way work gets done. Role Details Commitment: Part-Time (25 hours/week initially, with potential to increase) Working Hours: Aligned with Nassau / Eastern Time business hours (9:00 AM–5:00 PM), with the exact part-time schedule to be agreed Location: Fully Remote Engagement: Independent Contractor Start Date: ASAP Rate: $8-12/hour (can be higher, depending on level of experience) What You’ll Do Executive & Stakeholder Support - Work closely with the Principal on day-to-day executive and business priorities. - Manage stakeholder correspondence and ensure important communications receive timely follow-up. - Support calendar management, scheduling, meetings, and coordination. - Draft, review, organize, and respond to professional emails, documents, reports, and other communications. - Track commitments, requests, and action items to ensure nothing falls through the cracks. - Attend virtual client and prospect meetings alongside the Principal and prepare accurate meeting notes, conclusions, and action items for timely distribution. - Support both business and occasional personal executive requirements where needed. - Handle sensitive business, financial, and personal information with a high degree of discretion. Finance & Administrative Support - Work with QuickBooks and support day-to-day financial administration. - Assist with basic accounts receivable and payable, reconciliations, payroll administration, and financial documentation. - Help organize information and documentation required for VAT and other financial processes. - Maintain accurate records and proactively follow up on outstanding financial or administrative matters. - Coordinate with relevant finance or accounting professionals where required. You do not need to be an accountant or financial analyst. We're looking for someone with a good understanding of finance and bookkeeping fundamentals who is comfortable navigating accounting software and can quickly learn the company's processes. Additional training will be provided where necessary. Research & Business Operations - Conduct business, market, client, industry, and other research as required. - Analyze information and turn it into clear summaries, reports, and actionable recommendations. - Support operational and strategic projects across different areas of the business. - Coordinate projects, internal processes, deadlines, and follow-