Executive Assistant

This is a remote position.

Level is a remote staffing company that connects businesses with highly skilled Filipino virtual assistants. We help clients build reliable, long-term remote teams while providing professionals with meaningful career opportunities and ongoing support.

Our client is a boutique event planning and production company specializing in high-end weddings, hospitality experiences, and white-label production support. As the business grows, the focus is on maintaining organized operations, high execution standards, and a consistent client experience.

This isnot an entry-level administrative role. Reporting directly to the Owner, the Executive Assistant will serve as an operational extension of leadership—managing priorities, coordinating day-to-day operations, and ensuring commitments are followed through with minimal oversight.
Duties/Responsibilities
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Manage the executive’s calendar, meetings, and appointments.

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Manage the executive’s inbox, prioritize communications, and draft/respond to emails as appropriate.

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Track deadlines, commitments, deliverables, and follow-ups.

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Coordinate with clients, vendors, production partners, and internal teams.

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Support client, project, and producer onboarding and documentation.

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Review documents for grammar, formatting, accuracy, and consistency.

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Organize Google Drive files and company documentation.

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Support document preparation, templates, and administrative processes.

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Handle personal administrative tasks, travel, and appointments.

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Identify opportunities to reduce friction & improve workflows once familiar with existing processes

Tools:
- Google Workspace

- ChatGPT

- Claude

- Town AI

- Notion

- Asana

- Slack

- WhatsApp

- Outlook

Work Schedule:Monday-Friday, 8:00 am - 5:00 pm ET
Rate:$8.50/hour
Benefits:

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Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add dependents.

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Company-paid life insurance with ₱100,000 and AD&D coverage

- At least 7 days annual paid time off

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Client specific bonuses and incentives will be given 100%

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Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!

Requirements

To succeed in this role, you'll need the right tools. Please ensure you meet therequired system specifications.
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Think you’d be a great fit? We’d love to hear from you. Apply now and let’s see what you can bring to the team!

Originally posted on Himalayas