Executive Assistant

Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support

Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required)
About the Role

We’re hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.

This is not a basic admin role .

You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.

If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure , this role puts you at the center of decision-making.
What You’ll Own
Calendar & Scheduling Management
- Manage complex executive calendars across multiple time zones
- Prioritize requests, resolve conflicts, and optimize time usage
- Coordinate meetings using:
- Google Calendar
- Microsoft Outlook

- Ensure executives are always prepared and never double-booked

Communication & Executive Support
- Draft, edit, and send professional emails and memos
- Screen inbox, calls, and requests — escalate only what matters
- Act as a liaison between executives, clients, and internal teams
- Maintain clear, professional communication across stakeholders

Meeting Preparation & Follow-Up
- Prepare agendas, talking points, and briefing documents
- Gather and synthesize key information before meetings
- Take notes, track action items, and ensure follow-through
- Keep executives aligned on priorities and outcomes

Travel & Logistics
- Coordinate domestic and international travel
- Book flights, hotels, and transportation
- Build detailed itineraries and manage last-minute changes
- Handle expense tracking and reimbursements

Project & Priority Management
- Track executive priorities and ongoing initiatives
- Follow up with teams to ensure deadlines are met
- Conduct research and prepare reports or summaries
- Support decision-making with structured information

Administrative Operations
- Maintain organized digital filing systems
- Manage document versions, approvals, and workflows
- Handle confidential information with discretion
- Support onboarding/offboarding for senior roles

What Success Looks Like
- Executive calendars run flawlessly
- No missed meetings, delays, or communication gaps
- Executives stay focused on strategy — not admin work
- Tasks are anticipated and handled proactively
- Stakeholders receive fast, clear, and professional responses

What Makes You a Strong Fit
- Highly organized and detail-oriented
- Proactive — you think ahead, not react
- Strong communicator with executive-level polish
- Comfortable in fast-paced, high-pressure environments
- Able to manage multiple priorities without dropping quality

Requirements (Must-Have)
Experience
- 3+ years supporting senior executives
- Experience managing complex calendars and travel logistics

Core Skills
- Proficiency in:
- Google Workspace
- Microsoft Office

- Strong written and verbal English communication
- Ability to manage scheduling across time zones
- High level of discretion and confidentiality

Nice to Have
- Experience in startups, agencies, or high-growth environments
- Familiarity with tools like:
- Slack
- Zoom
- Notion
- Asana

- Experience supporting multiple executives
- Exposure to project or operations management

What a Typical Day Looks Like
- Review calendar and prepare executive briefing notes
- Manage inbox, filter priorities, and draft responses
- Coordinate meetings, agendas, and logistics
- Handle travel planning or expense tracking
- Follow up on key initiatives and deadlines
- Prepare next-day schedule and priorities

In short:
You ensure the executive operates at maximum efficiency, clarity, and control.
Key Metrics (KPIs)
- Calendar accuracy and conflict reduction
- Speed and clarity of communication
- On-time follow-ups and task completion
- Executive satisfaction and dependency reduction
- Smooth travel and logistics execution

Interview Process
- Initial Phone Screen
- Video Interview with Recruiter
- Practical Task (briefing memo or scheduling scenario)
- Client Interview
- Offer & Background Verification

Apply Now

If you’re an execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized , this role gives you direct exposure to high-level decision-making.

Apply now and become the right hand to leadership.