Corporate Governance Administrator

SUMMARY

The Corporate Governance Administrator is responsible for the formation, maintenance, remediation, and ongoing compliance of the Company’s corporate entities, including domestic and foreign subsidiaries. Serve as the single point of accountability for entity records, registrations, and statutory filings across a complex, multi-entity corporate structure.

This position requires demonstrated expertise, exceptional attention to detail, and the ability to independently identify, diagnose, and correct deficiencies in corporate records. The role operates with a high degree of autonomy and is not structured to provide foundational training, requiring you to bring prior, relevant experience and a proven record of accuracy, follow-through, and sound professional judgment.

ESSENTIAL DUTIES & RESPONSIBILITIES
- Manage the full lifecycle of corporate entities, including formations, foreign qualifications, amendments, mergers, withdrawals, and dissolutions.
- Oversee and coordinate high-volume domestic and foreign registrations across numerous jurisdictions for both LLCs and corporations.
- Ensure timely and accurate completion of annual, biennial, and event-driven filings.
- Serve as custodian of all corporate entity records and governance documentation.
- Maintain complete, accurate, and audit-ready entity books at all times.
- Independently verify the accuracy and completeness of records rather than relying on assumptions or legacy practices.
- Certify records and resolutions for auditors, banks, regulators, and third parties.
- Perform periodic internal audits of entity governance and registration status.

- Proactively identify risk areas, lapses, or inconsistencies.
- Drive corrective actions to resolution and confirm completion.
- Act as the primary internal point of contact for entity governance matters.
- Coordinate with Finance, Compliance, HR, and Insurance to ensure alignment of entity information.
- Work with external service providers and outside counsel to execute resolutions, filings and corrective actions, including:
- Conduct a comprehensive internal audit of corporate records for 40+ entities, including domestic and foreign registrations.
- Identify missing, incomplete, inconsistent, or outdated filings and governance documents.
- Develop and execute a remediation plan to correct deficiencies, including coordination with internal stakeholders and external service providers.
- Establish and maintain a sustainable, documented governance framework to prevent recurrence. - Act as primary communications administrator for departmental platforms, including internal department hub and other projects as assigned.

- Maintain regular and punctual attendance.
- Perform other duties as assigned.

WORK SCHEDULE

Full-time. May be required to work additional hours as needed to complete assignment or project.

WORK ENVIRONMENT

Work is primarily performed in a professional office setting, including the normal office equipment (e.g., computer, fax machines, copier) and with a wide variety of people in differing functions, personalities, and abilities.