Controller

About Clarity Clinic

Clarity Clinic is an interdisciplinary private practice bringing together Psychiatrists, Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to guide the whole person toward clarity and mental wellness through exceptional, holistic care. We offer a broad range of specialties and treatment approaches — including medication management, psychological assessment, and psychotherapy — to support people wherever they are in life. Through this multidisciplinary model, we're redefining what accessible, comprehensive mental health care looks like.

Summary

The Controller owns the accounting function for Clarity Clinic . This role runs the monthly close, produces accurate and timely financial statements, maintains the internal control environment, and coordinates the annual audit and tax filings across the organization’s legal entities. The Controller reports to the Vice President of Finance and partners closely with Billing and Reimbursement, Operations, People, and site leadership. This is an execution and ownership role, not a strategy seat. The Vice President of Finance owns finance strategy, capital planning, banking relationships, and executive reporting.

Essential Duties and Responsibilities

Close, Consolidation, and Financial Reporting

- Own the monthly, quarterly, and annual close calendar, including task assignment, review, and on-time delivery.

- Prepare and review journal entries, accruals, reconciliations, and supporting schedules.

- Produce monthly financial statements for each legal entity and consolidated results, with variance analysis against budget and prior period.

- Deliver a reviewed close package to the Vice President of Finance within the agreed number of business days after month end.

- Maintain the chart of accounts, entity structure in the general ledger, and departmental and site-level reporting segments.

Internal Controls and Technical Accounting

- Design, document, and maintain internal controls over financial reporting, including segregation of duties, approval thresholds, and review evidence.

- Maintain written accounting policies and procedures and keep them current as the organization changes.

- Research and document technical accounting positions under GAAP, including revenue recognition, leases, and accrual treatment for provider compensation, bonuses, and stipends.

- Identify control gaps and reporting risks and raise them to the Vice President of Finance with a recommended remediation.

Audit, Tax, and Compliance Coordination

- Serve as the day-to-day coordinator for the annual financial audit or review, including the PBC list, schedules, and auditor questions.

- Coordinate federal, state, and local tax filings with external tax advisors, including entity-level returns and registrations.

- Maintain fixed asset, lease, and debt schedules and the related disclosures.

- Support compliance with applicable laws and regulations affecting financial operations, including Illinois privacy and data security requirements as they apply to financial systems and records.

Cash, Accounts Payable, and Payroll Accounting

- Oversee accounts payable, vendor onboarding, expense reimbursement, and corporate card review.

- Perform and review daily and weekly cash reconciliation and support short-term cash forecasting maintained by the Vice President of Finance.

- Own payroll accounting, including payroll journal entries, accruals, multi-entity allocation, and reconciliation of payroll registers to the general ledger.

- Partner with Billing and Reimbursement on the recording of cash receipts, patient refunds, and allowance and reserve estimates. Revenue cycle operations and collections remain owned by the Vice President of Billing and Reimbursement.

Analysis and Decision Support

- Provide accounting-side support to the annual budget and periodic reforecast led by the Vice President of Finance.

- Build and maintain financial mode