Contracts Administrator
Contracts Administrator – Contract Lifecycle Management & Legal Operations
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring a Contracts Administrator to manage the full contract lifecycle — from intake and drafting through approvals, execution, storage, renewals, compliance tracking, and reporting.
This is a highly detail-oriented and process-driven role for someone who understands that effective contract administration is critical to reducing legal, financial, and operational risk.
You’ll work cross-functionally with Legal, Procurement, Finance, Sales, Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, compliant, properly approved, and audit-ready.
What You’ll Own
Contract Intake & Lifecycle Management
- Manage contract requests including:
- NDAs
- MSAs
- SOWs
- DPAs
- Vendor agreements
- Amendments
- Renewals
- Review requests for completeness before initiating contract workflows.
- Confirm business terms, pricing, counterparties, jurisdictions, and compliance requirements.
- Route agreements through appropriate review and approval processes.
- Track contract status and maintain execution timelines against established SLAs.
Contract Drafting, Review & Redlining
- Draft and format agreements using approved templates and clause libraries.
- Redline contracts using Microsoft Word Track Changes.
- Apply approved legal playbooks and fallback language.
- Identify and escalate non-standard provisions involving:
- Indemnification
- Limitation of liability
- Intellectual property
- Data privacy and security
- Termination rights
- Service-level agreements
- Maintain clear records of contract deviations, approvals, and rationale.
Approvals & Contract Governance
- Coordinate contract reviews across:
- Legal
- Finance
- Procurement
- Information Security
- Privacy
- Leadership
- Verify pricing, budget approvals, vendor documentation, and compliance requirements.
- Ensure contracts follow established approval matrices and governance policies.
- Follow up with stakeholders to prevent unnecessary delays.
Execution & Contract Repository Management
- Manage electronic signature workflows using platforms such as DocuSign or Adobe Sign .
- Confirm signer authority and signature requirements.
- Ensure fully executed agreements are properly stored.
- Maintain accurate records within CLM and contract management platforms such as:
- Ironclad
- Icertis
- Agiloft
- ContractWorks
- Conga
- SharePoint
- Maintain contract metadata including value, renewal dates, notice periods, jurisdiction, and data-processing requirements.
Renewals, Obligations & Compliance
- Track:
- Contract expiration dates
- Renewal deadlines
- Auto-renewal provisions
- Notice periods
- Pricing escalators
- Contractual obligations
- Maintain proactive reminders to prevent missed deadlines.
- Support compliance requirements involving GDPR, CCPA, HIPAA, PCI-DSS, and internal controls.
- Maintain complete approval, execution, and signature trails for audit readiness.
Reporting & Process Improvement
- Track and report on:
- Contract cycle times
- SLA adherence
- Renewal pipelines
- Clause deviations
- Standard-term usage
- Improve contract templates, clause libraries, workflows, and documentation.
- Identify opportunities to automate repetitive contract administration processes.
- Help develop scalable and self-service contracting workflows.
Required Experience & Skills
-
2+ years of experience in contracts administration, contract lifecycle management, legal operations, procurement operations, or a related function.
- Hands-on experience managing contracts throughout their lifecycle.
- Experience with CLM systems, contract repositories, and e-signature workflows .
- Strong proficiency with:
- Microsoft Word Track Changes
- Excel or Google Sheets
- PDF ed