Contracts Administrator

Contracts Administrator – Contract Lifecycle Management & Legal Operations | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role

At Pavago , one of our clients is hiring a highly organized and detail-oriented Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through internal approvals, execution, storage, renewals, compliance tracking, and reporting.

This is a process-driven role for someone who understands that effective contract lifecycle management (CLM) is essential to reducing legal, financial, compliance, and operational risk.

You’ll work cross-functionally with Legal, Procurement, Finance, Sales, Information Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, properly approved, compliant, searchable, and audit-ready.

If you have hands-on contract administration or legal operations experience and thrive in structured, detail-heavy environments, this role is a strong fit.
What You’ll Own
Contract Intake & Lifecycle Management

- Manage contract requests including:

- NDAs

- Master Service Agreements (MSAs)

- Statements of Work (SOWs)

- Data Processing Agreements (DPAs)

- Vendor agreements

- Amendments

- Renewals

- Review incoming requests for completeness before initiating contract workflows

- Confirm business terms, pricing, counterparties, jurisdictions, and compliance requirements

- Route agreements through appropriate review and approval processes

- Track contract status from intake through execution

- Maintain execution timelines against established SLAs

- Proactively follow up on outstanding reviews and approvals

Contract Drafting, Review & Redlining

- Draft and format agreements using approved templates and clause libraries

- Redline contracts using Microsoft Word Track Changes

- Apply approved legal playbooks and fallback language

- Identify and escalate non-standard provisions involving:

- Indemnification

- Limitation of liability

- Intellectual property

- Data privacy and security

- Termination rights

- Service-level agreements (SLAs)

- Maintain clear records of contract deviations, approvals, and rationale

- Ensure document versions remain accurate throughout negotiations

Approvals & Contract Governance

- Coordinate contract reviews across:

- Legal

- Finance

- Procurement

- Information Security

- Privacy

- Leadership

- Verify pricing, budget approvals, vendor documentation, and compliance requirements

- Ensure agreements follow established approval matrices and governance policies

- Track outstanding approvals and follow up with stakeholders to prevent unnecessary delays

- Maintain appropriate documentation of approvals and exceptions

Execution & Contract Repository Management

- Manage electronic signature workflows using platforms such as DocuSign or Adobe Sign

- Confirm signer authority and signature requirements

- Ensure fully executed agreements are properly stored

- Maintain accurate records within CLM and contract management platforms such as:

- Ironclad

- Icertis

- Agiloft

- ContractWorks

- Conga

- SharePoint

- Maintain contract metadata including:

- Contract value

- Effective and expiration dates

- Renewal dates

- Notice periods

- Jurisdiction

- Data-processing requirements

- Ensure contracts remain searchable and accessible to authorized stakeholders

Renewals, Obligations & Compliance

- Track:

- Contract expiration dates

- Renewal deadlines

- Auto-renewal provisions

- Notice periods

- Pricing escalators

- Contractual obligations

- Maintain proactive reminders to prevent missed deadlines

- Support compliance requirements involving:

- GDPR

- CCPA

- HIPAA

- PCI-DSS

- Internal controls

- Maintain complete approval, execution, and signature trails

- Ensure contract records remain audit-ready

Reporting & Process Improvement

- Track and report on:

- Contract cycle times