Buying Assistant

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.

They are now seeking to hire a Buying Assistant to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.
Job Responsibilities
Data and Systems Administration

- Accurately input and maintain product information, purchase orders, and supplier details

- Maintain internal systems and spreadsheets with up-to-date product and order details

- Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse

Supplier and Critical Path Coordination

- Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues

- Update and manage the critical path to ensure timelines and key dates are met

- Assist with sample tracking and coordination

Administrative Support and Team Communication

- Provide general administrative support to the Buyer including document management and scheduling

- Communicate clearly and proactively with internal teams to support stock flow and resolve issues

Requirements

- Previous experience in retail or administration

- Strong attention to detail and accuracy in data entry

- Excellent organisational and time management skills

- Proficiency with Microsoft Excel and general computer systems

- Confident using Microsoft Teams for video calls and live chat

- Clear and confident written and verbal English communication

- Fast learner who can adapt and work across a variety of tasks

- Reliable workstation setup featuring dual monitors and high-speed internet

Nice-to-Have Skills

- Experience using Shopify

- Experience using Style Arcade

Benefits

- Permanent work-from-home set-up

- Dayshift (Australian Eastern Standard Time business hours)

- Full-time job

- HMO (STAFF only)

- Annual leave

- 13-month pay

- With Government mandated benefits

Originally posted on Himalayas