Bookkeeping & Administrative Assistant

We are looking for a proactive, detail-oriented Bookkeeping & Administrative Assistant to support a professional business services team with day-to-day bookkeeping, financial reconciliations, and administrative tasks.

The ideal candidate has strong QuickBooks Online experience, excellent problem-solving skills, and the ability to independently manage multiple client accounts while maintaining accurate financial records and meeting deadlines.

This is a fully remote, part-time opportunity offering flexibility, collaboration, and professional growth.
Duties / Task to perform
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Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable, and bill processing.

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Maintain accurate, complete, and up-to-date financial records using QuickBooks Online.

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Investigate and independently resolve reconciliation discrepancies, missing transactions, duplicate entries, and routine bookkeeping issues.

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Perform month-end bookkeeping activities and ensure all assigned work is completed within established deadlines.

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Review financial records to identify errors, unusual balances, incomplete information, and opportunities for improvement.

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Organize and maintain supporting financial documentation, client-specific procedures, and recurring task records.

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Follow up internally on missing information and escalate complex matters when additional guidance or decisions are required.

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Track time accurately by client and task to ensure transparency and productivity.

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Provide administrative assistance, documentation updates, and process improvement support when bookkeeping responsibilities permit.

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Assist with defined marketing and operational support tasks as needed.

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Collaborate with team members to maintain efficient workflows and consistently deliver high-quality work.

Requirements
- Proven experience in bookkeeping, including hands-on proficiency with QuickBooks Online (QBO).
- Strong knowledge of accrual accounting, general bookkeeping principles, accounts payable, and month-end processes.
- Experience performing bank and credit card reconciliations, transaction coding, and financial record maintenance.
- Ability to independently investigate discrepancies, identify errors, and resolve routine accounting issues.
- Proficiency in Microsoft Excel, including basic formulas and spreadsheet functions.
- Strong organizational skills and the ability to manage multiple client accounts and recurring monthly deadlines.
- Excellent attention to detail, accuracy, and quality control.
- Strong written English communication skills and professional communication abilities.
- Ability to communicate effectively in English and Spanish.

- Proactive, resourceful, and dependable, with the ability to work independently and take ownership of assigned responsibilities.
- Strong time-management skills and the ability to prioritize tasks without constant supervision.
- Comfortable learning new software, following established procedures, and maintaining accurate documentation.
- Good judgment when determining which issues can be resolved independently and which require escalation.
- Adaptable, collaborative, and receptive to feedback.
- Experience with Dext or similar document-management software is a plus.

Schedule & Availability: Monday to Friday. Part-time (20 hours per week) flexible (PST).

Benefits

- Fully remote work environment.
- Flexible part-time schedule of 20 hours per week.
- Stable, long-term collaboration.
- One week of initial training and onboarding support.
- Opportunity to work with international teams.
- Clear scope of responsibilities and structured workflows.
- Exposure to modern accounting tools and professional bookkeeping processes.
- Supportive, flexible, and collaborative work culture.
- Opportunity to develop independent decision-making and problem-solving skills.
- Professional development and opportunities for skill growth.