Appointment Setter
Appointment Setter (Lead Generation, Scheduling & Sales Support) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Hiring in: Mexico, Colombia, Brazil, South Africa, Pakistan, Philippines
About the Role
At Pavago , one of our clients is hiring an Appointment Setter to generate qualified meetings and support consistent sales pipeline growth.
This is a high-activity, execution-focused role centered on outbound outreach, lead qualification, appointment scheduling, CRM management, and sales coordination .
You’ll engage prospects through phone calls, email, and LinkedIn , qualify their interest and fit, and schedule high-quality meetings for the sales team.
If you’re confident speaking with prospects, persistent with follow-ups, and highly organized with calendars and CRM systems, this role is a strong fit.
What You’ll Own
Lead Generation & Prospect Outreach
Engage prospects through:
- Phone calls
- Email outreach
- LinkedIn messaging
You’ll:
- Conduct consistent outbound outreach
- Qualify prospects based on role, company type, industry fit, and business needs
- Confirm genuine interest before booking meetings
- Follow up consistently with prospects
- Support ongoing pipeline and lead-generation activity
Appointment Setting & Scheduling
Schedule qualified meetings using:
- Calendly
- HubSpot Meetings
- Google Calendar
- Microsoft Outlook
Manage:
- Multiple calendars and time zones
- Meeting confirmations
- Reminders
- Rescheduling
- Follow-ups
Ensure every appointment is booked accurately and prospects have the information they need to attend.
CRM & Pipeline Management
Maintain accurate records in:
- Salesforce
- HubSpot
- Zoho CRM
Log and track:
- Outreach activity
- Prospect notes
- Qualification details
- Appointments
- Follow-up status
- Lead and pipeline updates
Keep CRM data clean, accurate, and organized.
Sales Team Coordination
Work closely with:
- SDRs
- BDRs
- Account Executives
Provide clear handoff notes and prospect context before scheduled meetings.
Collaborate with the sales team on:
- Target accounts
- Lead quality
- Prospect feedback
- Outreach messaging
- Appointment quality
Performance Tracking & Optimization
Track:
- Calls made
- Emails sent
- Prospects contacted
- Qualified appointments booked
- Meeting show rates
- Follow-up activity
Identify gaps in conversion or attendance and help improve outreach and scheduling workflows.
What Makes You a Strong Fit
You:
- Are confident communicating with prospects
- Are comfortable making outbound calls
- Follow up consistently and professionally
- Can handle rejection without losing momentum
- Stay organized across multiple calendars and prospects
- Pay close attention to scheduling details and time zones
- Are proactive and execution-focused
- Thrive in fast-paced, performance-driven sales environments
Required Experience & Skills
-
1–2+ years of experience in:
- Appointment setting
- Lead generation
- Inside sales
- Sales support
- Customer-facing roles
- Strong written and verbal English communication
- Experience or familiarity with:
- Salesforce
- HubSpot
- Zoho CRM
- Experience with scheduling platforms such as:
- Calendly
- HubSpot Meetings
- Google Calendar
- Microsoft Outlook
- Ability to coordinate multiple calendars and time zones
- Strong attention to detail and organization
- Comfortable working U.S. business hours
- Reliable remote work setup
Nice to Have
- Experience supporting SDR or BDR teams
- Familiarity with:
- Outreach
- Salesloft
- Apollo
- LinkedIn Sales Navigator
- Experience in:
- SaaS
- B2B services
- Marketing agencies
- Familiarity with sales methodologies such as:
- BANT
- SPIN
- Challenger
What a Typical Day Looks Like
You might:
- Review the CRM and prioritize follow-ups
- Call and email prospects
- Engage prospects through LinkedIn
- Qualify interested leads