Appointment Setter

Appointment Setter (Lead Generation, Meeting Booking & CRM) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours — aligned with prospect time zones
About the Role

At Pavago , one of our clients is hiring an Appointment Setter to connect with prospects, qualify interest, and consistently book qualified meetings for the sales team.

This is a high-activity, execution-focused sales support role. Your primary responsibility is simple: turn leads and outreach conversations into scheduled sales meetings.

You’ll work across phone, email, CRM, and scheduling platforms , maintain consistent follow-up, and ensure prospects receive a professional experience from first contact through their booked meeting.

If you’re confident communicating with prospects, comfortable with outbound activity, and highly organized with follow-ups and scheduling, this role is a strong fit.
What You’ll Own
Lead Engagement & Outreach
Engage prospects through:

- Outbound calls

- Email

- LinkedIn and direct messaging

- Lead lists

- Inbound inquiries

You’ll:

- Start professional conversations with prospects

- Confirm interest in the company’s services

- Ask basic qualification questions

- Identify prospect needs and potential fit

- Follow up consistently with unresponsive or interested leads

- Move qualified prospects toward a scheduled conversation

Appointment Setting & Meeting Booking

Book qualified meetings between prospects and sales representatives using:

- Calendly

- Chili Piper

- HubSpot Meetings

- Google Calendar

- Microsoft Outlook

Manage:

- Multiple calendars

- Prospect time zones

- Meeting confirmations

- Reminders

- Rescheduling

- Cancellations

Your goal is not simply to book meetings — it’s to help ensure qualified prospects actually show up.
Lead Qualification

Conduct initial qualification based on factors such as:

- Prospect needs

- Role and decision-making authority

- Business fit

- Budget alignment

- Timing and interest

Provide the sales team with clear context before every scheduled meeting.
CRM Management & Follow-Up

Maintain accurate prospect records in platforms such as:

- Salesforce

- HubSpot

- Zoho CRM

Log:

- Calls

- Emails

- Conversation notes

- Follow-up dates

- Appointment status

- Qualification information

- Meeting outcomes

Keep CRM records clean, current, and actionable.
Sales Team Collaboration
Work closely with:

- SDRs

- BDRs

- Account Executives

- Sales leadership

Provide detailed handoffs so sales reps understand:

- Who the prospect is

- Why they’re interested

- What they need

- Relevant qualification information

- Previous conversations and objections

Share recurring prospect feedback to help improve outreach and messaging.
Performance Tracking & Optimization
Track performance across:

- Calls made

- Emails sent

- Conversations generated

- Appointments booked

- Qualification rates

- Meeting show rates

- Follow-up completion

Identify issues such as low response or show rates and help improve outreach and scheduling processes.
What Makes You a Strong Fit
You:

- Are confident speaking with prospects on the phone

- Communicate clearly through email and messaging

- Are comfortable with high-volume outreach

- Follow up consistently without needing reminders

- Handle rejection professionally

- Stay organized across multiple prospects and calendars

- Pay close attention to scheduling details and time zones

- Understand that activity matters, but qualified meetings are the real outcome

Required Experience & Skills

-
1–2+ years of experience in:

- Appointment setting

- Inside sales

- Sales support

- Lead generation

- Customer-facing roles

- Strong written and verbal English communication

- Comfortable conducting outbound calls

- Experience with CRM platforms such as:

- Salesforce

- HubSpot

- Zoho CRM

- Experience with scheduling tools such as:

- Calendly

- Chili Piper

- Strong calendar and time-zone management skills

- Highly organized and detail-oriented

- Comfortable working remotely during U.S. business hours

- Persistent and professional approach to follow-up

Nice to Have

- Experience supporting SDR or BDR teams

- Familiarity with:

- Outreach.io

- Salesloft

- Apollo

- LinkedIn Sales Navigator

- Experience in:

- SaaS

- B2B services

- Marketing

- Professional services

- Familiarity with qualification frameworks such as:

- BANT

- SPIN

- Challenger

What a Typical Day Looks Like
You might:

- Review the CRM and prioritize leads requiring follow-up

- Conduct outbound calls

- Send personalized emails and messages

- Respond to interested prospects

- Qualify leads through short conversations

- Book meetings with sales representatives

- Send confirmations and reminders

- Reschedule appointments when necessary

- Update CRM records and prospect notes

- Track appointment and show-rate performance

- Coordinate with sales reps on upcoming meetings

In short: You ensure the sales team consistently has qualified prospects on their calendars.
Key Metrics for Success

- Appointments booked per week/month

- Qualified meeting rate

- Meeting show rate — target 70–80%+

- Daily and weekly outreach activity

- Lead-to-appointment conversion rate

- Follow-up completion rate

- CRM accuracy and completeness

- Quality of sales handoffs

- Minimal scheduling errors

Why This Role Stands Out

- Direct impact on sales pipeline and revenue

- Clear and measurable performance expectations

- Hands-on exposure to modern sales tools and CRMs

- Structured sales workflows

- Opportunity to strengthen prospecting and qualification skills

- Fully remote environment

- Clear career progression into:

- SDR / BDR

- Senior Appointment Setter

- Account Executive

- Sales Operations

Interview Process

- Initial Phone Screen

- Spark Hire Intro Video

- Video Interview with Pavago Recruiter

- Practical Task – Appointment-Setting Roleplay / CRM Scenario

- Client Interview

- Offer & Background Verification

Apply Now
If you:

- Are confident speaking with prospects

- Can handle consistent outbound outreach

- Follow up until you get an answer

- Know how to qualify interest and book meetings

- Are highly organized with calendars, CRMs, and time zones

- Want to build a career in sales and pipeline generation

We’d love to hear from you.

Apply now and help turn prospect conversations into qualified sales opportunities.

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Originally posted on Himalayas