Analyst, Sponsored Projects & Funds
Rockefeller Philanthropy Advisors (RPA) is a nonprofit organization that currently advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. Rockefeller Philanthropy Advisors accelerates philanthropy in pursuit of a just world.
Continuing the Rockefeller family’s legacy of thoughtful, effective philanthropy, RPA remains at the forefront of philanthropic growth and innovation, with a diverse team led by experienced grantmakers with significant depth of knowledge across the spectrum of issue areas. Founded in 2002, RPA has grown into one of the world’s largest philanthropic service organizations and, as a whole, has facilitated more than $3 billion in grantmaking to nearly 70 countries. RPA serves as a fiscal sponsor for more than 120+ projects, providing governance, management and operational infrastructure to support their charitable purposes. For more information, please go to www.rockpa.org.
ROLE OVERVIEW
The Analyst, Operations Specialist SP&F is a member of the team responsible for providing operational support for a portfolio of client relationships and leads activities including grantmaking, contract administration, expense reimbursements, and other operational activities as assigned. The Analyst is an expert on RPA’s internal systems and processes and how they can be utilized in service of a project's objectives, train project staff on their appropriate use, and suggest enhancements and efficiencies for existing tools and processes. The Analyst performs independent activities with significant leeway established to determine the best individual approach to achieve stated objectives.
CORE ACCOUNTABILITIES (ARE THE CRITICAL ACTIVITIES AND RESULTS THE POSITION IS HELD ACCOUNTABLE TO PRODUCE)
GRANT MANAGEMENT SUPPORT
Lead and manage the grantmaking review processes, share funding requirements with internal stakeholders, and ensure timely responses to clients and potential grantees. Utilize internal grantmaking system for client communication and tracking including tracking proposals, high-level due diligence, generation of award letters and grant agreements, and the monitoring of process and flow for assigned grants
PROJECT RISK AND ISSUE RESOLUTION
Guide and support the resolution of risks, issues, dependencies, and constraints associated with the project, escalating these where appropriate. Where necessary, develop, agree on, and execute solutions to overcome these.
DOCUMENT PREPARATION
Organize and prepare complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for special reports.
PROJECT OPERATIONAL COORDINATION
Ensure the effective tracking and approval of project expenses, training on systems and processes, and connecting sponsored project staff to resources such as credit card procurement and other benefits of sponsorship at RPA. Resolve
issues of administration with appropriate internal partners as needed.
CLIENT RELATIONSHIP MANAGEMENT
Build strong client relationships and ensure all inquiries are responded to in a timely fashion. Ensure trust and credibility amongst project partners for strong and accurate service delivery.
INTERNAL COMMUNICATIONS
Lead inquiries and requests. participates in problem-solving for Sponsored Projects as requested.
CONTINUOUS IMPROVEMENT
Continuously review existing operations in own area of work and suggest and implement innovations to processes to support client need and operational efficiency and ensure continuous improvements are delivered.
CONTRACT MANAGEMENT
Develop and administer contracts for Sponsored Projects utilizing the RPA template and systems. Escalate complex contracts to Grants Management and/or Legal as required.
COMPLEXITY AND PROBLEM-SOLVING
• Role requires application of advanced skills attained via greater years of experience towards solving complex issues and problems. Acts as projec