AIA Billing Specialist

AIA Billing Specialist (Commercial Construction | AIA Billing, Contracts & Bonding) – Remote AIA Billing | G702/G703 | Schedule of Values (SOV) | Construction Contracts | Buildertrend Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , we’re hiring on behalf of one of our clients for an AIA Billing Specialist to manage contracts, AIA billing, construction bonding, and project documentation for a growing commercial construction company. This is a specialized construction operations role—not a general administrative position. You’ll be responsible for: - AIA billing (G702/G703) - Schedule of Values (SOV) management - Construction contracts - Bonding coordination - Project documentation - Billing compliance We’re looking for someone who has supported U.S.-based commercial construction projects remotely and has hands-on experience managing payment applications, retainage, contract administration, and bonding requirements. If you thrive in structured, deadline-driven construction environments and enjoy keeping projects financially organized, this role is a strong fit. What You’ll Own AIA Billing & Project Administration - Prepare and submit AIA billing packages using: - G702 - G703 - Maintain and update Schedule of Values (SOV) across active projects. - Track: - Retainage - Payment milestones - Billing status - Ensure all billing submissions are accurate and submitted on time. - Identify billing discrepancies before they impact project cash flow. Contracts & Bonding - Manage commercial construction contracts throughout the project lifecycle. - Coordinate: - Bid bonds - Performance bonds - Maintenance bonds - Prepare and submit bonding documentation. - Communicate with: - Bonding companies - Municipalities - General contractors - Ensure compliance with contractual requirements and deadlines. Project Documentation & Systems - Maintain project documentation within: - Buildertrend - or similar construction management software - Keep project records: - Organized - Accurate - Audit-ready - Maintain CRM and project management data integrity. - Support project reporting and operational visibility. Administrative & Operational Support - Coordinate communication with: - Clients - Contractors - Vendors - Project stakeholders - Support pre-construction administrative activities. - Organize: - Contracts - Permits - Project files - Supporting documentation - Participate in weekly project meetings and provide project status updates. Requirements Must-Have Qualifications - Prior remote experience supporting a U.S.-based general contractor or commercial construction company . - Proven experience with: - AIA Billing - G702/G703 payment applications - Schedule of Values (SOV) - Strong understanding of: - Bid bonds - Performance bonds - Maintenance bonds - Experience tracking retainage and construction billing documentation. - Strong Microsoft Excel and Microsoft Office skills. - Excellent written and verbal English communication skills. - Exceptional organizational and multitasking abilities. - High attention to detail and accuracy. Nice to Have - Experience using: - Buildertrend - or similar construction management software - Background in: - Commercial construction - Landscaping - Trades-related industries - Basic construction accounting or bookkeeping experience. - Familiarity with: - Construction financial reporting - Payment tracking - CRM systems - Project tracking platforms What Makes You a Strong Fit - You have hands-on commercial construction administration experience. - You understand AIA billing and construction payment processes. - You thrive in deadline-driven environments. - You proactively identify issues before they delay projects. - You manage multiple active projects without sacrificing accuracy. - You work independently with minimal supervision. What a Typical Day Looks