Administrative Specialist III

EARLY CHILDHOOD DEVELOP AND HEALTH BOARD

First Things First (FTF) is an essential leader and partner in creating a family-centered, equitable, high quality early childhood system that supports the development, well-being, health and education of all Arizona’s children, birth to age 5. Created by voter initiative in 2006, FTF is governed by a state Board with 28 regional partnership councils. First Things First is a decentralized organization that engages diverse constituencies to accomplish its mission. Organizational values include a commitment to diversity, equity and inclusion; a focus on accountability, transparency, coordination and collaboration; and an emphasis on improving outcomes that will ensure young children start kindergarten healthy and ready to succeed in school and in life.

First Things First values its government-to-government relationships with tribes in Arizona. Tribes can participate in First Things First in one of two ways: by electing to have their tribal lands treated as separate regions by the statewide FTF Board, or by electing to have their tribal lands treated as part of the FTF regions in which their lands are geographically located. To date, 19 federally recognized tribes have elected to participate in First Things First (10 as separate regions, and nine as part of the region in their geographic area). The Havasupai, Hopi, Kaibab Band of Paiute, Navajo Nation, White Mountain Apache Tribe and Yavapai Apache tribes are located within the Northeast Regional Area.

Administrative Specialist III
Job Location:
Flagstaff, AZ

Posting Details:

Salary: $47,840

Grade: 17

Job Summary:

The Administrative Specialist III (ASIII) position is a central coordinator for the Northeast Regional Area including administrative support for the five regions: Coconino, Navajo/Apache, Navajo Nation, White Mountain Apache Tribe and Yavapai and assists the Northeast Regional Area Director. A key function of this position is the active support of these five regional partnership councils, each representing 11 volunteer members of the community, to ensure meetings comply with legal obligations established for First Things First. This position is an integral part of a team-based environment providing a variety of complex administrative activities as well as being part of a culture that offers exemplary customer service. The ASIII serves as an ambassador and trustworthy representative of First Things First, coordinating work with regional staff, regional council members and ensuring effective communication with internal colleagues and external community partners. This position also has the opportunity to work as an active and contributing member of multiple teams, including working professionally and effectively with other administrative specialists to develop increased efficiencies in administrative work. This remote, community-based position may also require in-person participation at meetings held outside the immediate service area.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

- Administratively support staff and volunteer regional council members.
○ Examples of staff support include senior regional director and regional directors and regional area administrative specialist team. Includes directly reporting to the senior regional director.
○ Examples of support include calendar management, reimbursement and travel management, coordination of regi