Accounting/Executive Assistance

<p><strong>About the Role</strong></p><p>A privately held direct lender specializing in short-term, asset-backed bridge loans for real estate investors is seeking a detail-oriented Accounting and Administrative Support Specialist to join its remote team. This is a hybrid role that blends accounting support with executive and operational assistance, making it an excellent fit for a CPA or accounting professional who enjoys variety and is comfortable stepping outside the ledger when the team needs it.</p><p> </p><p>The firm operates with a small, close-knit team. The person in this role will support the principals directly, interfacing with investors, coordinating loan file documentation, and keeping the financial records organized and current.

This is a role that requires both precision and adaptability — you may spend the morning on QuickBooks reconciliations and the afternoon drafting a response to an investor inquiry or coordinating a travel itinerary.</p><p> </p><p>This role involves data entry, tracking, coordination, and reporting only. It does not include ACH or wire authorization, bank runs, or physical document handling of any kind.</p><p></p><p><strong>Key

Responsibilities</strong></p><p><strong>Investor Relations Support </strong></p><p>• Prepare and update investor spreadsheets as requested, ensuring accuracy and consistency across records</p><p>• Coordinate investor document packages, including the distribution of executed agreements and related correspondence</p><p>• Manage address updates, mailing instructions, and intake of special requests from investors</p><p> </p><p><strong>Loan File and Documentation Support </strong></p><p>• Assist with new loan file setup, including data entry and initial document organization</p><p>• Send document packages electronically and track receipt and completion of responses</p><p>• Coordinate with title and escrow on routine document requests as needed</p><p> </p><p><strong>QuickBooks Support </strong></p><p>• Enter credit card transactions, invoices, and accounts payable once the firm's hosted QuickBooks environment is live</p><p>• Record bank deposits and routine transaction entries</p><p>• Perform reconciliations with oversight and review from the principals</p><p>• Pull reports as requested to support internal review and decision-making</p><p>• Track and log investor interest payments; flag discrepancies for review</p><p> </p><p><strong>Compliance and Reporting Support </strong></p><p>• Assist with 1099 preparation and data compilation at year-end</p><p>• Coordinate with the external CPA as needed, including chasing documents, scheduling, and managing routine follow-up</p><p> </p><p><strong>General Administrative Support</strong></p><p>• Manage calendars and schedule calls and meetings for the principals</p><p>• Triage incoming email and draft routine responses for review</p><p>• Conduct research tasks such as vendor comparisons or rate shopping as assigned</p><p> </p><p><strong>Personal Assistant Support</strong></p><p>• Provide email management support for senior leadership, including inbox triage, flagging priority items, and drafting routine replies</p><p>• Assist with travel planning on a limited basis, including researching and booking flights and hotels, building itineraries, and coordinating logistics</p><p>• Support calendar management across personal and business commitments</p><p>• Organize expenses and receipts for tracking purposes</p><p>• Set and manage reminders for recurring personal and business obligations</p><p>• Handle light scheduling coordination with external contacts</p><p> </p><p><strong>

Qualifications</strong></p><p><strong>Required</strong></p><p>• CPA designation is required</p><p>• Proficiency with QuickBooks Online (QBO) or equivalent accounting software</p><p>• Excellent attention to detail and a commitment to accuracy in data entry and financial record-keeping</p><p>• Strong written communication skills, including the ability to draft professional correspondence and investor communications</p><p>• Comfortable managing multiple concurrent responsibilities across accounting and administrative functions</p><p>• Discreet and professional when handling confidential financial and investor information</p><p>• Self-directed and reliable — the team needs someone who follows through without being reminded</p><p> </p><p><strong>Preferred</strong></p><p>•

Experience supporting a financial services firm, lending company, private equity fund, or real estate investment organization</p><p>• Familiarity with bridge lending, private money lending, or real estate investment operations</p><p>•

Experience with document management workflows (e-signature platforms, loan file systems)</p><p>• Prior executive or personal assistant experience supporting a principal or small leadership team</p><p> </p>