Virtual Assistant | Sales, Admin & Social Media

We’re looking for a skilled, proactive Virtual Assistant to support an moving company and real estate team out here in Canada.

This is a hybrid role combining administration, sales support, social media, and real estate appointment setting. Your primary focus will be the moving company, with additional support for the real estate business.

The variety keeps the work engaging. You could be following up with a customer, editing a video, preparing an estimate, or booking an appointment. If you enjoy communicating with people, being creative, and contributing to business growth, this role offers plenty of opportunities to use your strengths.

We’re looking for someone who takes ownership, brings ideas, and wants to grow with us. Fluent spoken and written English is mandatory.

RESPONSIBILITIES

Moving Company — Administration & Sales Support

- Respond to customer inquiries by phone, email , and text.

- Gather move details and prepare and send estimates using our systems and guidelines.

- Follow up consistently with inquiries and outstanding estimates to help convert leads into booked moves.

- Keep customer records, booking details, and follow-up tasks organized and accurate.

- Prospect and reach out to realtors and potential referral partners.

- Assist with customer concerns, scheduling coordination, and general administration.

- Support routine reporting and weekly accounting administration as needed.

Social Media & Content

- Help manage the social media accounts for both businesses.

- Plan, create, schedule, and publish content consistently.

- Edit photos and design professional posts, promotional graphics, and other marketing materials.

- Edit video footage into engaging short-form content, including Reels, with strong hooks, captions, and clean transitions.

- Write clear, engaging captions that reflect each business’s voice.

- Organize supplied photos and videos and turn them into ready-to-publish content.

- Suggest content ideas and identify relevant trends.

- Monitor comments and messages and respond or flag inquiries appropriately.

- Track performance and use the results to improve content, engagement, and account growth.

We want someone who can contribute ideas and improve results, not simply upload posts.

Real Estate — Lead Follow-Up & CRM Support

- Call inbound real estate leads who have requested information.

- Ask qualifying questions, identify their needs, and book appointments or connect them with an agent.

- Follow up through calls, texts, and email s using our scripts and processes.

- Maintain accurate notes, lead stages, and follow-up tasks in Follow Up Boss.

- Assist with CRM organization and other administrative tasks.

REQUIRED QUALIFICATIONS

- Fluent spoken and written English, with a clear, confident, professional phone manner.

- An English test result of C2 (Advanced/Mastery). Proof of this result must be included in your application to be considered.

- Experience in sales, appointment setting, prospecting, cold calling, or a real estate ISA role.

- Hands-on social media management experience, including examples of accounts you have helped grow.

- Strong photo editing, graphic design, and short-form video editing skills.

- Proficiency with Canva and CapCut, or comparable editing software.

- An understanding of content planning, audience engagement, and social media analytics.

- Strong organization, attention to detail, and consistent follow-through.

- The ability to manage priorities across two businesses and meet deadlines.

- Someone who learns quickly, takes initiative, and works independently after training.

- Reliable internet, a quality headset, a quiet workspace, and backup arrangements for connectivity or power interruptions.

PREFERRED QUALIFICATIONS

- Experience supporting Canadian or U.S. real estate businesses.

- Familiarity with Follow Up Boss, Go High Level, SmartMoving, Google Workspace, and social media scheduling tools.

- Experience creating content and helping local service businesses grow.

Moving industry experience is not required. We can train you on our services, estimating process, and systems. You should already bring strong communication, calling, and social media skills.

SCHEDULE, COMPENSATION & GROWTH

- Fully remote, full-time position requiring availability during Mountain Standard Time. The exact schedule will be discussed during the interview.

- Very competitive monthly base salary based on experience and ability.

- Commission incentives and performance rewards.

- Quarterly performance reviews to discuss results, provide feedback, and identify opportunities for growth.

- Opportunities for salary increases based on performance, contributions, and increased responsibility.

Our belief is simple: when you perform well, our businesses perform better, and you should share in that success financially. We want to build a long-term relationship where strong work is recognized and rewarded through company growth, commissions, incentives, and salary growth.

HOW TO APPLY

Please include all of the following:

- Your résumé and a brief explanation of your relevant experience.

- A required 60–90 second audio recording introducing yourself, describing your calling experience, and explaining why you would be a strong fit. Please speak naturally so we can assess your spoken English and communication skills.

- A portfolio with examples of social media posts, edited photos, and short-form videos you have personally created.

- Examples of accounts you have helped grow. Explain your role, the timeframe, and the results, including whether growth was organic or supported by paid advertising.

- The CRM systems, editing software, and social media tools you have used.

- Your expected monthly salary in PHP.

APPLICATIONS WITHOUT AN AUDIO RECORDING AND PROOF OF C2 ENGLISH TEST WILL NOT BE CONSIDERED.

We’re looking for a dependable, creative, and driven person who wants to contribute, grow, and be rewarded for their results.