Virtual Assistant – Compliance and Training Officer for a Disability Services an

Category: Health and Wellness

Location: Washington District of Columbia United States

- Maintain organized electronic filing systems and records

- Send reminder emails to QIDPs and RNs one day prior to and on the due date of quarterly and court reports for persons supported

- Verify that court and quarterly reports have been emailed to the persons support team and compliance

- Send monthly reminder emails to QIDPs and RNs for quarterly and court reports for persons supported

- Send monthly reminder emails to consultants for clinical quarterly assessment due for persons supported

- Verify and ensure clinical quarterly assessments have been email to compliance

- Update staff training dates for Phase III & Phase IV on Paychex platform

- Ensure that all Phase I, III, and IV staff records are current and properly maintained in individual staff folders on SharePoint.

- Ensure all Phase II trainings for persons supported are current and properly maintained in individual persons folder on SharePoint.

- Submit documentation requests to IMC as needed.

- Monitor and track expiration dates for employee personnel documentation and notify respective supervisors of upcoming renewals and expiring documents

- Ensure all staff personnel documentation is updated promptly on the Paychex platform and uploaded into individual staff folders on SharePoint

- Monitor expiration dates for clinicians’ licenses, certifications, and required training, and request updated documentation for upload to SharePoint

- Help ensure forms, policies, and procedures are updated and properly distributed

- Schedule employee trainings, orientations, and refresher courses as needed per DDS

- Send reminder emails to house managers for Keylogs and they ensure are submitted and saved on SharePoint

- Maintain and update training attendance records and completion dates

- Update Staff tracking sheets with new hires, transfers and separation

- Communicate with house Managers and QIDP & RN regarding missing documentation or overdue training deliverables

- Maintain spreadsheets, track completion and outstanding deliverables for all QIDP and RN documentation

- Maintain secure storage and proper management of confidential compliance records and documentation in SharePoint.

- Maintain accuracy of employee data and compliance files

- Support onboarding and offboarding compliance processes

- Perform other administrative duties assigned by the Compliance and Training department as needed

Details
Originally posted on Himalayas