US Finance & Accounting Manager

Work Setup: Remote

Shift: US Shift

Schedule:  9pm - 6am MNL

We are seeking a detail-oriented and dependable US Finance & Accounting Manager to oversee day-to-day financial operations. This role is hands-on and operational, responsible for invoicing, collections, payroll, commission tracking, vendor payments, and maintaining accurate financial records in QuickBooks Online.
Qualifications:

- 5 to 10 years of accounting or bookkeeping experience

- Advanced proficiency in QuickBooks Online

- Experience managing commissions and variable compensation

- Comfortable handling collections professionally

- Experience coordinating with external CPAs

- Strong organizational skills and attention to detail

- Clear written and verbal communication skills

- Experience in service-based businesses

Preferred:

- Experience with international payments

- Experience in recruiting, SaaS, or professional services environments

Job Responsibilities:
Billing & Invoicing

- Create and manage up to 100 invoices per month in QuickBooks Online

- Ensure billing accuracy across multiple service lines

- Maintain documentation of contracts, billing terms, and commission structures

- Respond to client billing inquiries

Accounts Receivable & Collections

- Track all incoming payments (U.S. and international)

- Manage AR aging reports

- Proactively follow up on outstanding balances via email and phone

- Maintain disciplined collection processes

Commission Management

- Calculate recruiter and channel commissions

- Track variable and residual compensation structures

- Ensure timely and accurate commission payouts

Payroll & Contractor Administration

- Process U.S. payroll for approximately 10 employees via QuickBooks

- Manage 1099 contractor payments

- Prepare and coordinate W-2 and 1099 filings

- Oversee 401(k) contributions and related payments

Accounts Payable

- Manage vendor and contractor payments

- Oversee recurring expenses and credit cards

- Coordinate international payments and wires

Financial Accuracy & Reporting

- Maintain accurate books on a cash basis

- Reconcile bank and credit card accounts

- Maintain clean general ledger records

- Export monthly financial reports from QuickBooks

- Coordinate with CPA on tax filings and year-end close

Originally posted on Himalayas