Task Coordinator

Task Coordinator

Disaster Care Capital
Fully remote, UK business hours
Experience: 1–2 years in task coordination, operations or a similar role

About Us

Disaster Care Capital is a fire and flood restoration company with over 15 years’ trading, based in London.

The Role

As a Task Coordinator, you will help coordinate and monitor operational tasks, ensuring that work is properly assigned, scheduled and followed through to completion. You will support communication between teams, keep task management systems updated and help ensure that deadlines and priorities are clear.

You will play an important role in keeping daily operations organised, following up on outstanding actions and identifying potential delays before they affect service delivery.

What You’ll Do

Task coordination and monitoring
- Coordinate daily tasks and operational activities, ensuring that priorities and deadlines are clearly communicated.
- Assign and track tasks in line with established workflows and instructions.
- Monitor task progress and follow up with responsible team members to ensure timely completion.
- Identify overdue tasks, missing information and potential delays, escalating issues when necessary.
- Keep task statuses, deadlines and progress updates accurate and up to date.
- Ensure outstanding actions are followed through until completion.

Scheduling and communication
- Coordinate schedules and operational activities between relevant team members.
- Communicate task requirements, updates and changes to the appropriate people.
- Follow up on pending actions, confirmations and information required to move work forward.
- Ensure changes to schedules or priorities are communicated promptly.
- Act as a coordination point between teams to help prevent missed tasks and communication gaps.

Systems and reporting
- Maintain accurate task records in ClickUp and other relevant company systems.
- Ensure tasks include the necessary information, assigned owners, deadlines and status updates.
- Prepare regular updates on completed, pending and overdue tasks.
- Maintain clear records of operational activities, issues and follow-up actions.
- Highlight recurring delays, workflow issues and other operational challenges to management.

Process and quality control
- Follow established SOPs and ensure tasks are completed according to company procedures.
- Check that required information and documentation are available before tasks progress to the next stage.
- Identify gaps in existing workflows and suggest practical improvements.
- Support consistent communication and handovers between teams.
- Escalate urgent issues, missed deadlines and operational risks to the relevant manager.

- Excellent written and spoken English (C1 or above), mandatory.
- 1–2 years of experience in task coordination, operations, scheduling, administration or a similar role.
- Strong organisational skills and attention to detail.
- Ability to manage multiple tasks, priorities and deadlines simultaneously.
- Confidence using task management systems such as ClickUp, Asana, Trello or similar tools.
- Good working knowledge of Google Sheets or Excel and email communication tools.
- Strong communication and follow-up skills.
- A proactive approach to identifying delays, resolving routine coordination issues and escalating problems appropriately.
- Ability to maintain accurate records and provide clear progress updates.
- Reliability, accountability and the ability to work independently.
- Ability to work remotely and align with UK business hours.

Nice to Have
- Experience coordinating field teams, technicians or service delivery operations.
- Familiarity with scheduling jobs, managing work orders or coordinating appointments.
- Experience working with SOPs and operational workflows.
- Experience preparing task reports and monitoring operational KPIs.
- Familiarity with ClickUp dashboards, recurring tasks and workflow automation.
- Previous experience working with a UK-based company or an international remote team.