Staff Accountant

About Calibrant Energy

Calibrant is a leading provider of on-site energy solutions. Calibrant develops, owns, and operates large-scale solar, battery storage, and microgrids on behalf of our customers — empowering North America's largest power users to achieve their energy goals faster, more economically, and more sustainably.

By combining innovative financing with deep industry expertise, we solve complex energy challenges for large organizations. Our performance-based, no-capex contracts ensure we only get paid when we deliver results — enabling organizations to share in cost savings without any upfront investment.
Position Overview

The Staff Accountant is a core member of Calibrant's accounting team, responsible for the accurate and timely execution of day-to-day accounting operations: journal entries, balance sheet and bank reconciliations, accounts payable, and customer invoicing support. This role is central to delivering a clean, on-time monthly close, and works directly with our external auditors on the schedules and workpapers that support it.

You will work in a multi-entity NetSuite OneWorld environment with an automated AP workflow, on a team that is actively modernizing how the function operates. Calibrant is an AI-forward company: we expect our accountants to use modern automation and AI tooling to eliminate manual effort, and we invest in the systems that make that possible. This is a hands-on, high-visibility seat with a defined path forward for people who perform.

We are looking for someone precise, organized, and genuinely curious — a person who not only clears their assigned reconciliations but asks why the difference was there in the first place.
Principal Duties and Responsibilities
Month-End Close & Reconciliations
- Prepare assigned journal entries for the monthly close, ensuring correct account, subsidiary, and period coding within the established chart of accounts.

- Prepare balance sheet reconciliations for assigned accounts, with clear documentation of every reconciling item and a plan to clear it.

- Perform bank reconciliations across multiple operating, project, and restricted-cash accounts.

- Prepare recurring accruals, prepaid amortization, and fixed asset and depreciation schedules for assigned entities.

- Research and clear assigned close exceptions before the close deadline, escalating anything unresolved rather than letting it roll forward.

- Prepare intercompany entries and support the reconciliation of intercompany balances across entities.

Accounts Payable & Vendor Management
- Process vendor invoices through the automated AP workflow, confirming accurate coding to account, entity, and project, and routing for approval under the established approval matrix.

- Review invoices for mathematical accuracy, contract or purchase-order agreement, and confirmation that goods or services were received.

- Set up and maintain vendor master records, including collection of W-9 and banking documentation, with appropriate verification controls.

- Reconcile vendor statements and resolve discrepancies, short-pays, and aged items.

- Prepare accounts payable aging reports and recommend payment runs based on due dates, discount terms, and cash availability.

- Serve as a responsive first point of contact for vendor inquiries, maintaining strong working relationships and resolving issues promptly.

- Process and audit employee expense reports for policy compliance and correct coding.

Customer Invoicing & Collections Support
- Coordinate with the Asset Management team to produce accurate and timely customer invoices.

- Verify invoice supporting documentation against contract terms and reconcile billed amounts to the general ledger.

- Maintain the accounts receivable aging, apply cash receipts, and support collections follow-up on past-due balances.

Audit, Compliance & Reporting Support
- Prepare schedules, reconciliations, and supporting docume