Sr. Payroll Operations Analyst

Sr. Payroll Operations Analyst @ Midi Health 💸📊
📍 Remote (U.S.-Based) | Full-Time | Reports to: Payroll Director

As our Senior Payroll Operations Analyst, you will own end-to-end pay run execution across all company entities, serving as the function's primary processor and systems administrator. This role is built for a practitioner who leads with data, operates with precision, and holds the line on accuracy and compliance at every stage of the pay cycle.

You will work cross-functionally with HR, Finance, People Operations, and Legal to operationalize processes that are built to scale, and serve as a trusted resource for employees seeking timely, accurate answers to pay-related questions. As the business grows, so does your ownership. This is a role designed to expand with the function and the team.

Key Responsibilities:

Payroll Processing (40%)

- Execute end-to-end biweekly payroll as the lead Preparer for all on-cycle and off-cycle runs

- Prepare and validate payroll inputs: new hires, terminations, bonuses, retroactive adjustments, and one-time payments

- Manage exceptions, manual overrides, and system computations with documented audit trails

- Deliver completed audit packages to Reviewer per the Preparer > Reviewer > Approver control model

- Review and validate pay results, preview reports, and exception outputs prior to submission

- Maintain earnings and deductions configurations, ensuring setup accuracy across all pay groups

Tax & Withholding Administration (20%)

- Validate paycheck-level taxation accuracy across multi-state jurisdictions

- Monitor withholding account activity and flag discrepancies for remediation

- Process garnishments, levies, and involuntary deductions within established timelines

- Support quarterly and year-end tax reconciliation and filing validation

- Research multi-state tax requirements, wage and hour regulations, and withholding rules as needed

- Maintain compliance tracker for active tax jurisdictions and filing deadlines

Equity Administration (10%)

- Process equity transactions in the payroll system and validate against the equity management system

- Ensure accurate supplemental withholding on equity-based compensation events

- Maintain equity-to-payroll audit logs and support year-end equity reconciliation

- Partner with Stock Administration and Finance on equity event coordination

Systems Administration & Analytics (15%)

- Monitor and validate payroll system settings, workflow automations, and configuration setups

- Identify configuration errors, recommend improvements, and document resolution steps

- Build ad hoc reports for internal and external requests from Finance, People, and Legal partners

- Track accuracy and efficiency metrics against established KPIs

- Support GL reconciliation and payroll-to-finance reporting deliverables

Data Integrity & Records Management (10%)

- Maintain payroll master data including employee pay records, configuration logs, and period-over-period audit trails

- Perform routine audits of pay elements, earnings/deductions setups, and tax profiles

- Maintain organized drive folders and records in accordance with retention policy

- Ensure SOPs, checklists, and playbooks remain current and audit-ready

Employee Support & Cross-Functional Collaboration (5%)

- Serve as Tier I and Tier II escalation point for employee payroll inquiries

- Provide accurate guidance on pay, taxes, deductions, equity events, and processes

- Collaborate with HR, Finance, People Operations, and Legal on input submissions and policy questions

- Represent payroll operations in cross-functional meetings and audit reviews

Qualifications:

Required:

- 5+ years of payroll operations experience with direct processing ownership in a multi-state environment

- Advanced technical proficiency with HRIS and payroll systems

- Strong analytical and data validation skills with demonstrated accuracy in high-volume environments

- Working knowledge of