Spain Payroll Specialist

Position Summary

We are seeking a detail-oriented and knowledgeable Spanish Payroll Specialist based in Poland to join our Payroll Shared Services Team, to manage end-to-end payroll processing for employees covered under Spanish payroll legislation . The ideal candidate will be fluent in Spanish and English , possess strong payroll administration experience, and demonstrate a solid understanding of Spanish statutory, tax, social security, and labour-related payroll requirements .

This role requires a high level of accuracy, confidentiality, and accountability, as well as the ability to work effectively with internal stakeholders, employees, HR, Finance, and external payroll providers where applicable.
Key Responsibilities

- Manage the end-to-end payroll process for Spain-based employees accurately and on time.

- Ensure payroll activities are compliant with Spanish legislation , tax regulations, social security requirements, and internal policies.

- Process payroll inputs including:
- new hires and terminations

- salary changes

- bonuses and incentives

- absences and leave

- overtime and other variable payments

- Validate payroll data and review payroll outputs to ensure accuracy and completeness.

- Coordinate with HR, Finance, and relevant third parties to collect and verify payroll-related information.

- Support statutory reporting and payroll-related filings in line with Spanish legal requirements.

- Handle payroll queries from employees and stakeholders in Spanish and English in a professional and timely manner.

- Maintain payroll records, reports, and documentation with a high degree of confidentiality and accuracy.

- Monitor legislative changes in Spain and support implementation of payroll process updates as needed.

- Assist with payroll reconciliations, audits, month-end activities, and internal controls.

- Identify opportunities for process improvement and support standardisation and continuous improvement initiatives.

Required Qualifications

- Proven experience in processing Spanish payroll end to end .

- Good working knowledge of Spanish payroll legislation , including statutory and compliance requirements.

- Fluency in Spanish and English , both written and spoken.

- Ability to work from Poland while supporting Spanish payroll operations.

- Strong attention to detail and high level of accuracy.

- Good analytical, organisational, and problem-solving skills.

- Ability to manage sensitive and confidential information appropriately.

- Proficiency in payroll systems and Microsoft Office tools, especially Excel.

- Ability to work independently and manage deadlines in a fast-paced environment.

Preferred Qualifications

- Experience working in a multinational or shared services environment.

- Familiarity with HRIS and payroll platforms used for international payroll processing.

- Experience working with external payroll vendors or outsourced payroll models.

- Understanding of payroll accounting, reconciliations, and reporting.

- Degree or certification in Payroll, Finance, Accounting, Human Resources, or a related field.

Core Competencies

- Payroll accuracy and compliance

- Knowledge of Spanish labour and payroll practices

- Stakeholder communication

- Customer service orientation

- Time management and prioritization

- Confidentiality and integrity

- Continuous improvement mindset

The scope of this role may expand to include support for Portugal payroll activities, subject to business needs, available capacity, and the candidate’s relevant expertise.

We reserve the right to reply to selected offers only.
Salary Range: zł134 000,00 - zł215 600,00
- This is the lowest to highest salary range we would pay at the time of this posting. The salary offered in the range may vary depending on multiple factors including job level, geographic location, job related knowledge, skills, qualifications and experience.​

- The salary range listed in this job posting reflects the range for