Senior Lead Payroll Tax Analyst - America's

The Senior Lead Tax Analyst - Americas is the enterprise owner of payroll tax governance, compliance strategy, risk management, and operational excellence across the United States, Canada, Mexico, Argentina, and Brazil. This highly specialized role leads the full payroll tax lifecycle, including tax configuration and calculations, agency registrations, deposits and filings, reconciliations, tax notices, amendments, quarter-end and year-end, equity compensation, controls, audits, and issue resolution. The position establishes standards, drives consistent controls, and leads cross-functional decisions with Payroll, Accounting, Stock Administration, HR, Global Mobility, Legal, Treasury, vendors, tax authorities, and external tax specialists. The role is expected to shape a scalable payroll tax operating model and provide functional leadership as the organization grows.
Essential Duties And Responsibilities

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Own end-to-end U.S. federal, state, and local payroll tax compliance, including employee and employer withholding, taxable wage reporting, deposits, returns, reconciliations, corrections, and related accounting support.

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Serve as the payroll tax functional lead for Workday Payroll, including tax configuration, earnings and deduction taxability, jurisdiction setup, calculation validation, testing, reporting, and production issue resolution.

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Oversee ADP Smart Compliance Employment Tax activities, including data transmission, tax funding, deposits, filings, tax profiles, quarter-end exceptions, Statements of Deposit, amendments, tax notices, and service cases.

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Lead quarter-end and year-end payroll tax activities, including balancing and review of Forms 941, 940, W-2, W-3, W-2c, W-3c, state and local returns, and amended filings.

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Reconcile taxable wages and payroll tax liabilities across Workday Payroll, ADP Smart Compliance, payroll registers, general ledger accounts, cash funding, and filed returns; research and resolve variances.

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Manage federal, state, and local tax notices and agency inquiries from receipt through resolution, including research, response preparation, vendor coordination, penalty abatement, refunds, and documentation.

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Manage payroll tax registrations, tax identification numbers, powers of attorney, deposit frequencies, tax rates, account maintenance, and account closures for new and existing jurisdictions.

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Own payroll taxation and reporting for RSUs, PSUs, ESPP, stock options, sell-to-cover transactions, tax shortfalls, excess withholding refunds, and related corrections in partnership with Stock Administration.

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Provide expert guidance on multi-state and local taxation, remote and mobile employees, supplemental wages, FICA, FUTA, SUI, paid leave and disability programs, reciprocity, resident and work jurisdictions, and other complex tax scenarios.

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Monitor legislative and regulatory changes; assess impact and coordinate updates to payroll configuration, vendor setup, controls, procedures, testing, reporting, and employee communications.

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Maintain SOX-ready payroll tax controls, process documentation, calendars, issue trackers, reconciliations, audit support, and evidence of review; identify opportunities to automate and strengthen processes.

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Lead complex payroll tax issue resolution with internal partners, tax authorities, ADP, Workday support teams, auditors, and external ; escalate vendor service or compliance risks when needed.

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Support payroll tax audits, merger and acquisition activity, legal entity changes, successor employer requirements, and other special projects.

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Develop and maintain the payroll tax governance framework for the Americas, including policies, standards, controls, compliance calendars, review protocols, documentation requirements, and issue escalation paths.

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Serve as the company's highest-level payroll tax authority for the covered countries, establishing positions on complex matters and leading cross-funct