Sales & Operations VA

TYPE OF WORK

Full Time

WAGE / SALARY

1000

HOURS PER WEEK

40

DATE UPDATED

Sep 28, 2026

JOB OVERVIEW

**Full-Time | Remote | 9:00 AM to 5:00 PM EST Fixed**

**IMPORTANT:** We only review applications submitted through the Notion application form at the bottom of this post. Applications submitted directly through this job board will not be reviewed.

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🌙 About Moon Media

Moon Media creates viral sports and game-based content across multiple social media channels. We partner with brands, creators, and product companies through content production, strategic partnerships, and brand deals.

We’re growing quickly, and we’re looking for a highly organized and proactive **Sales & Operations VA** who can help us keep opportunities moving, support leadership, and build better systems as the company grows.

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🚀 The Opportunity

This role is a mix of sales operations, executive support, and Notion systems.

You’ll help organize our sales pipeline, research strong-fit opportunities, support personalized outreach, manage follow-ups, and make sure important conversations don’t get lost.

You’ll also help the CEO stay on top of multiple inboxes, meetings, decisions, and commitments.

Alongside sales and executive support, you’ll work with our Head of Operations to build and improve Notion databases, dashboards, workflows, documentation, and automations.

We’re looking for someone who thinks ahead, understands business context quickly, and takes ownership. If you enjoy creating order, improving systems, and catching problems before they become bigger issues, you’ll thrive in this role.

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✨ What You’ll Own

### 🎯 Sales Operations, Outreach & Lead Generation

- Maintain an accurate and organized Sales OS.

- Track lead stages, conversations, follow-up dates, and next actions.

- Research brands, creators, partners, and other strong-fit opportunities.

- Draft thoughtful and personalized email s, direct messages, and follow-ups.

- Monitor warm leads and keep qualified opportunities moving.

- Track outreach activity, responses, booked calls, and results.

- Flag important opportunities and decisions requiring the CEO’s attention.

- Recommend improvements to outreach messaging, targeting, and workflows.

Moon Media will continue using its existing Sales and Outreach OS. Experience with GoHighLevel, ManyChat, or similar platforms is helpful, but an immediate platform migration is not required.

### 🤝 Executive & Leadership Support

- Organize and monitor the CEO’s multiple inboxes.

- Surface important messages, unanswered conversations, and pending follow-ups.

- Draft responses and prepare context for important conversations.

- Track introductions, commitments, meeting actions, and leadership requests.

- Support sales-related scheduling, research, and meeting preparation.

- Help leadership stay focused on high-value relationships and decisions.

- Follow through without requiring repeated reminders.

### 🧩 Notion Systems & Workflow Execution

- Work with the Head of Operations to turn business needs into practical Notion systems.

- Build and update databases, dashboards, templates, views, formulas, relations, rollups, and buttons.

- Recommend the best approach instead of only following the initial request.

- Manage builds from planning through testing, documentation, and handoff.

- Troubleshoot broken or inefficient systems.

- Keep Notion organized, consistent, and easy for the team to use.

### ⚡ Workflow Automation & Documentation

- Identify repetitive work, duplicate entry, missing reminders, and workflow gaps.

- Build and test automations using Notion Automations, Zapier, Make, and other connected tools.

- Troubleshoot automation errors and improve existing workflows.

- Create clear SOPs, system documentation, and Loom walkthroughs.

- Communicate system updates and provide clear handoff instructions.

Automation experience is strongly preferred, but the ability to understand workflow logic, learn quickly, and troubleshoot independently is most important.

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🌟 You’re a Strong Fit If You

- Have experience supporting a founder, CEO, executive, or business owner.

- Have worked with sales operations, lead generation, outreach, or pipeline management.

- Have strong hands-on Notion experience, including databases and connected workflows.

- Are exceptionally organized and comfortable managing multiple inboxes and priorities.

- Write clear, professional, and personalized messages.

- Understand business context quickly and turn unclear needs into practical solutions.

- Take initiative and identify potential issues early.

- Can work independently and follow through without constant supervision.

- Know when to move forward and when leadership alignment is needed.

- Handle confidential business and sales information responsibly.

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🎉 Bonus Points

- Experience building or maintaining a CRM or Sales OS

- Experience with GoHighLevel, ManyChat, Zapier, Make, ---------- , or similar tools

- Experience creating outreach, booking, follow-up, or workflow automations

- Experience creating SOPs, documentation, or Loom walkthroughs

- Experience using AI for research, communication, organization, or automation

- Familiarity with content agencies, creator partnerships, brand deals, or social media

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🌙 Why Join Moon Media?

Your work will directly influence how Moon Media organizes opportunities, supports leadership, and improves its systems.

You’ll have room to share ideas, recommend better solutions, and build workflows the team will actually use. This is an opportunity to contribute meaningful work while growing alongside a fast-moving content and media company.

We value people who take ownership, communicate clearly, think ahead, and care about doing excellent work.

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📝 How to Apply

If you’re highly organized, proactive, experienced in sales or executive support, and confident working with Notion systems, we’d love to hear from you.

APPLY HERE: ----------

**IMPORTANT:** We only review applications submitted through the Notion application form above. Please do not apply directly through this job board.

Only shortlisted candidates will be contacted.

SKILL REQUIREMENT

Lead Generation
Notion
Organization

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