Sales Assistant
Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring a highly organized Sales Assistant to support day-to-day sales operations, CRM management, scheduling, reporting, and proposal coordination.
This is an execution-focused role designed to keep the sales team organized and focused on selling.
You’ll support the sales process by managing:
- CRM and pipeline data
- Sales scheduling and coordination
- Proposals and sales documents
- Reporting and dashboards
- Prospect follow-ups
- Cross-functional sales workflows
If you’re detail-oriented, proactive, and enjoy keeping sales processes organized and moving forward, this role is a strong fit.
What You’ll Own
CRM & Pipeline Management
- Maintain accurate records across CRM platforms such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Update:
- Leads
- Contacts
- Opportunities
- Deal stages
- Notes and activities
- Perform regular CRM clean-up
- Identify and correct duplicate, incomplete, or outdated records
- Ensure CRM data remains clean, accurate, and reporting-ready
- Help maintain clear visibility across the sales pipeline
Scheduling & Sales Coordination
- Schedule:
- Sales calls
- Product demos
- Follow-up meetings
- Internal sales discussions
- Coordinate calendars across multiple time zones
- Use tools such as:
- Google Calendar
- Outlook
- Calendly
- Manage reschedules, conflicts, and meeting reminders
- Prepare agendas, materials, and relevant account context before meetings
- Ensure sales representatives are prepared and informed
Proposals & Sales Documentation
- Prepare, format, proofread, and organize:
- Sales proposals
- Quotes
- Presentations
- Client-facing documents
- Assist with RFP and RFI responses using approved templates
- Create and update sales materials using:
- Google Slides
- PowerPoint
- Canva
- Ensure documents are accurate, professional, and delivered on time
Sales Reporting & Metrics
- Prepare weekly and monthly sales reports
- Track:
- Pipeline activity
- Conversion rates
- Deal progression
- Sales KPIs
- Maintain dashboards and reporting systems
- Ensure reporting remains accurate and consistent across systems
- Provide sales leadership with clear pipeline visibility
Communication & Follow-Up
- Draft professional:
- Follow-up emails
- Meeting reminders
- Meeting summaries
- Internal updates
- Support inbound lead routing and response coordination
- Track follow-ups to ensure opportunities don’t fall through the cracks
- Maintain timely communication with prospects and internal stakeholders
- Help sales representatives maintain momentum throughout the sales cycle
Cross-Functional Sales Support
- Collaborate with:
- Sales
- Marketing
- Finance
- Operations
- Coordinate lead handoffs and internal approvals
- Support contract processing
- Assist with customer onboarding handoffs after deals close
- Help eliminate communication gaps and operational delays
Required Experience & Skills
-
1–2+ years of experience in:
- Sales Support
- Sales Administration
- Administrative Support
- Operations Coordination
- Executive Assistance
- Hands-on experience with CRM platforms such as:
- Salesforce
- HubSpot
- Zoho CRM
- Pipedrive
- Strong proficiency with:
- Google Workspace
- Microsoft Office
- Experience with calendar and scheduling coordination
- Strong written English communication skills
- Excellent attention to detail
- Strong organizational and time-management skills
- Ability to manage multiple priorities and deadlines
- Comfortable working independently during U.S. business hours
Nice to Have
- Experience supporting Account Executives, SDRs, BDRs, or sales leadership
- Experience preparing:
- Sales proposals
- Presentations
- Quotes
- Sales collateral
- Familiarity with B2B sal