Sales Assistant

Sales Assistant (CRM, Scheduling & Sales Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, proposals, reporting, and day-to-day sales operations. This is not a sales-closing role . Your job is to make sure the sales team stays organized, prepared, and focused on revenue-generating activities. You’ll help ensure: - CRM records are accurate and up to date - Sales calls and follow-ups happen on time - Proposals and presentations are polished and accurate - Pipeline reporting remains reliable - No lead, task, or opportunity falls through the cracks If you enjoy structure, coordination, and supporting high-performing teams, this role is a strong fit. What You’ll Own CRM Management & Sales Operations - Maintain accurate records in CRM platforms such as Salesforce, HubSpot, Zoho CRM, or Pipedrive - Update leads, contacts, opportunities, and pipeline stages - Keep notes, activities, and next steps current - Identify and remove duplicate, incomplete, or outdated records - Maintain strong CRM hygiene and reliable pipeline visibility - Support day-to-day sales workflows and operational organization Scheduling & Calendar Coordination - Schedule: - Sales calls - Product demos - Follow-up meetings - Internal meetings - Coordinate calendars across multiple time zones - Manage scheduling through Google Calendar, Outlook, and Calendly - Handle reschedules, reminders, and meeting logistics - Ensure sales representatives have the right context and materials before meetings Proposals & Sales Documents - Prepare, format, and proofread: - Sales proposals - Quotes - Presentations - Client-facing documents - Support RFP and RFI responses using approved templates - Create polished materials using Google Slides, PowerPoint, and Canva - Ensure documents are accurate, professional, and delivered on time Reporting & Pipeline Tracking - Prepare weekly and monthly sales reports - Track: - Pipeline activity - Conversion metrics - Sales KPIs - Deal progression - Maintain dashboards and reporting trackers - Ensure leadership has accurate visibility into sales activity and pipeline performance Communication & Follow-Up - Draft professional follow-up emails, reminders, and meeting summaries - Support inbound lead routing and response coordination - Track outstanding actions and follow-ups - Ensure prospects receive timely communication - Help maintain momentum throughout the sales process Cross-Functional Coordination - Collaborate with Sales, Marketing, Finance, and Operations - Coordinate internal handoffs and approvals - Track deal-related tasks and documentation - Help prevent communication gaps and operational delays - Support smooth transitions from sales into onboarding or delivery Required Experience & Skills Must-Have - 1–2+ years of experience in: - Sales Support - Administrative Support - Operations Coordination - Executive Assistance - Hands-on experience with at least one CRM: - Salesforce - HubSpot - Zoho CRM - Pipedrive - Strong scheduling and calendar management experience - Proficiency with Google Workspace and/or Microsoft Office - Strong written English communication skills - Excellent organizational and multitasking abilities - High attention to detail and consistent follow-through - Comfortable working remotely during U.S. business hours Nice to Have - Experience preparing sales proposals, decks, or presentations - Exposure to SDR or BDR workflows - Previous experience supporting Account Executives or sales leadership - Experience in: - SaaS - Recruiting - Marketing agencies - Professional services - Basic Excel or Google Sheets reporting skills - Familiarity with: - Pivot Tables - Dashboards -