Sales Assistant

Wellness Loud is a dynamic podcast network focused on delivering high quality wellness content. We partner with top health and wellness brands to create effective ad campaigns that engage and inspire audiences. Join our team and help us elevate our sales and client service efforts.

We are seeking a highly organized, detail oriented, and goal driven Sales Assistant to support our sales operations. This role will work closely with our Sales team, CEO, and Director of Operations. Communication with our advertisers and creators will be a large part of this role.

This is a part time position (20 to 25 hours per week initially) with the opportunity for full time work after documented success within the role.

The ideal candidate will be proactive, have strong sales knowledge, and be comfortable writing contracts and compiling ad copy. You'll play an essential role in keeping the sales team organized and ensuring all campaigns are on track.

Schedule & Setup Requirements

1. Must be available Monday through Friday during US Pacific business hours, either 7am to 3pm PST or 9am to 5pm PST (this is an overnight or early morning shift for Philippines based candidates. Please only apply if you can consistently work these hours)

2. Must have a reliable, high speed home internet connection and backup internet source (mobile hotspot, secondary WiFi provider, or similar) to ensure uninterrupted work during outages

3. Quiet home workspace suitable for occasional video calls with clients

Base Responsibilities

1. CRM Management: Maintain and update deals, tasks, and timelines on monday.com, ensuring sales activities and deadlines are tracked and met. Organize contact lists and research contacts for new partnership opportunities.

2. Client & Brand Communication: Serve as the point of contact for clients and brands, addressing inquiries, ensuring satisfaction, and managing expectations.

3. Campaign Coordination: Oversee ad campaigns, ensuring all deliverables are completed on time. Monitor podcast episodes, social media, and email campaigns to ensure ads are running correctly.

4. Sales Team Organization: Coordinate with the sales team to ensure goals are set, tasks are completed, and timelines are adhered to. Keep the team informed about ad openings, campaign deadlines, and other important updates.

5. Ad Copy Writing: Compile compelling ad copy for campaigns, ensuring clear and professional language.

6. Lead Generation & Email Communication: Identifying and researching potential brand partners or clients, then reaching out via targeted email campaigns to start conversations, book meetings, and move them toward a deal.

7. Document filing: File contracts in Google Shared Drive in appropriate folders

8. Invoicing & Billing: Manage and send weekly invoices and bills through QuickBooks Online. This includes creating and issuing invoices to advertisers, entering vendor bills, tracking outstanding payments, sending payment reminders on overdue accounts, and flagging any billing discrepancies to the Director of Operations.

Required Technical Skills

1. Sales Knowledge: Strong understanding of sales processes and goal setting. Previous sales or account management experience is highly preferred.

2. Experience with CRM Tools: Proficient in monday.com or similar CRM platforms.

3. English Fluency: Must be fluent in English language for ad copywriting, contract drafting, and client communication.

Nice to Have:

1. Experience with QuickBooks Online (invoicing, bill entry, accounts receivable)

2. Experience with monday.com

3. Podcast or digital advertising industry experience

Fast Paced Environment Skills:

1. Rapid adaptability to new technologies and workflows

2. Strong organizational skills and attention to detail

3. Excellent written and verbal communication

Basic Tools You'll Use:

1. Web research using Google

2. Microsoft Office Suite

3. Google Workspace (Docs, Sheets, Gmail, Calendar, Drive)

4. Slack

5. monday.com

6. QuickBooks Online

7. Claude Ai / ChatGPT

How to Apply

Please submit the following:

1. Your resume

2. Your hourly rate expectation in USD

3. Answers to the screening questions below (paste directly into your application, no attachments needed)

4. A short paragraph on why this role interests you

Applications missing any of these items will not be reviewed.